Organisation: Uganda Coffee Development Authority (UCDA)
Duty Station: Kampala, Uganda
Reports to: Promotion and Training Officer
About UCDA:
Uganda Coffee Development Authority (UCDA) was established by statutory mandate in 1991 following the liberalization of the coffee industry. The Statute mandates UCDA to: “oversee the coffee industry by supporting research, promoting production, controlling the quality and improving the marketing of coffee in order to optimize foreign exchange earnings for the country and payments to farmers”. UCDA is implementing the Robusta Coffee Centre of Excellence Project with support from aBi Trust. The COE Project is aimed at developing a sustainable coffee value chain through development of technologies, innovations and promotion of best practices along the coffee value chain, exploring best practices in coffee, conducting specific research to provide accurate information, and carrying out demonstration activities with the view of improving household incomes, and creating a coffee culture. The COE will offer recognized expertise and experience to benefit members of the coffee sector, and also demonstrate the best coffee practices.
Job Summary:
The Administration Assistant will primarily offer administrative and logistical support in the activity implementation for the Coffee Centre of Excellence.
Key Duties and Responsibilities:
-Provide administrative support in promotion and training activities at the COE.
-Draft and produce standard documents such as letters, reports and presentations as per Staff’s requests, and prepare written responses to routine enquiries.
-Provide support in the maintenance of visitors’ centre, updating of information, and dissemination of information to visitors.
-Receive and direct visitors to the COE, screen telephone calls, direct callers to appropriate persons / Offices and provide information about COE activities in case of inquiries.
-Perform routine data entries at the Centre and handle requests for information and data.
-Schedule and coordinate meetings, appointments, and travel arrangements for COE staff.
-Maintain office supply inventories and coordinate maintenance of Office equipment.
-Maintain an electronic and hard copy filing system for the Centre of Excellence.
-Perform any other duties as assigned by supervisor.
Qualifications, Skills and Experience:
-The applicant should hold a Bachelor’s Degree in Business Administration, or equivalent qualifications.
-At least 2 years working experience in a similar job role.
-Excellent written and verbal communication skills;
-Planning and organizing skills;
-Computer literacy skills and knowledge of relevant software.
-Accuracy and ability to pay attention to detail;
-Customer service orientation and teamwork.
How to Apply:
If you meet the above requirements, please send your application, curriculum vitae, certified copies of academic transcripts, and telephone contacts and e-mail addresses of three referees to; Principal Human Resource Officer, UCDA Coffee House, Plot 35 Jinja Road, P.O. Box 7267, Kampala, Uganda. E-mail applications should be sent to: ucda@ugandacoffee.org.
Deadline: 31st December 2013 by 5pm
