Volunteer Field Agents Jobs at Catholic Relief Services in Uganda

Job Description

Vacancy title: Volunteer Field Agents DINU

Jobs at: Catholic Relief Services

JOB DETAILS:
Job Title: Volunteer Field Agents DINU
Department: Programs
Supervisor: Field Assistants
Number of positions:52
Country/Location Uganda/within communities of operation in Moroto, Amudat, Nakapiripirit, Nabilatuk and Napak
About CRS:
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations.
CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS’ projects in Uganda currently include agriculture, health, microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.
Background
Catholic Relief Services (CRS) is part of the Consortium led by CARE Denmark including, Gulu Agricultural Development Company (GADC), Dynamic Agro-Pastoral Development Organisation (DADO) and SORUDA which was awarded to implement a three-year Development Initiative for Northern Uganda (DINU) program. The DINU, a Government of Uganda Program with support from European Union is designed to increase food security, improve maternal and child nutrition and enhance household income in the Karamoja Sub-region, and Katakwi District. It will be executed in ten (11) districts of Abim, Kotido, Karenga, Kaabong, Moroto, Amudat, Nakapiripirit, Nabilatuk, Napak, Kitgum and Katakwi. CRS will specifically implement in the five (5) South Karamoja districts of Moroto, Amudat, Nakapiripirit, Nabilatuk and Napak.
Summary
CRS DINU Program seeks to recruit and train 52 volunteer field agents from within the communities of Nakapiripirit, Nabilatuk, Amudat, Moroto and Napak to support in the implementation of DINU program field/community level activities by working directly with the Field Assistant, local community structures and community members in support of Catholic Relief Services’ (CRS) work to serve the poor and vulnerable.. The volunteers will work with farmer households to address gender barriers to women’s equitable access to and control over household financial resources using CARE’s “Household Dialogues for Financial Empowerment of Women” methodology. Through a series of dialogues facilitated by the volunteers, household members will learn to analyse and challenge gender roles and power dynamics - leading to a change in how household financial resources and productive assets are used. The volunteers will be trained and supported with training materials and guidelines tailored to meet the capacity gaps of the beneficiaries. .

Roles and responsibilities
• The volunteers will support the DINU Program in community mobilization for the project interventions.
• Ensure the formation, training and performance of Y/VSLAs.
• Will support in the mobilization and monitoring of farmer groups, Community Animal Health workers, VHT members, MCGs, Lead Mothers, and facilitate establishment of VSLA groups.
• Conduct support supervision and coaching on management and savings and credit transaction handling.
• Assess and support in identification of VSLA groups ready for linkages with banks for credit and other agro-processors, input and produce buyers.
• Promote gender mainstreaming within the farmer groups.
• Provide feedback from our project community structures in relation to the Project interventions.
• Compile data provided at the community level as per project requirements and contribute to the preparation of reports.
• Coordinate communication and facilitate information sharing among the beneficiaries at the community level to assist in strengthening the community interest,
• Support in translation, in case of trainings at the field level, that may be conducted by CRS or district technical staff that are not knowledgeable in the local language.

Implementation period, location and numbers per district.
The volunteers will support the project from date of hire to September 2022.
They should be residents of the sub counties and parishes of implementation as shown in the table at the bottom. Applicants should provide a letter from the LC1 confirming location of residence.
Estimated Budget.
Each volunteer field agent will receive a Monthly Stipend.
Reporting.
The Field Agent will report to Field Assistant who will offer technical guidance on a day to day basis.

Basic Qualifications.
• A certificate in the field of Agriculture livelihoods or Nutrition or a Uganda Certificate of Education with experience in implementing livelihoods.
• Minimum of 1-2 years of work experience in community-based development work, ideally in the field of Agriculture, Village Savings and loaning associations for an NGO or CBO.
• Ability to communicate to communities and local leaders.
• Experience in writing basic reports.

Required Languages
• Strong written and verbal communication/written skills in English
• Strong written and spoken communication skills in Pokot or Nga karimojong are a MUST
• Supervisory Responsibilities (none)
• Key Working Relationships:
• Internal Field Assistant and CRS Staff
• External: Subcounty leadership

Agency-wide Competencies (for all CRS Staff and volunteers)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff and volunteers to fulfill his or her responsibilities and achieve the desired results.
• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship
• Partnerships
• Accountability

Job application procedure
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our team people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation
By applying to this volunteer role, I understand and acknowledge that CRS requires its staff and volunteers to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

NOTE: To apply, please follow the instructions below:
• Email a cover letter and CV only to ug_recruitment@crs.org  by October 19, 2020 at 5:00pm. Large files and/or scans of documents will lead to rejection of your application.
• In the subject line of the email, copy and paste – VOLUNTEERFIELDAGENTS. All applications that do not contain this subject line will be rejected and not read.
CRS is an Equal Opportunity Employer.

Policy and Campaigns Specialist Jobs at World Vision Uganda

Job Description

Vacancy title: Policy and Campaigns Specialist

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Policy and Campaigns Specialist
Report to: Associate Director Advocacy
Location: Kampala – National Office
Purpose of the position:
Over-see all aspects of quality policy and campaigns integration in technical programs, as a contribution towards sector specific strategic objectives, for sustainable child wellbeing. The job will involve linking local level AP policy and budget advocacy to the district and to national level policy processes, as well as evidence based external engagements, while ensuring alignment to the WVU National Office Strategy and Our Promise 2030. The Campaign’s Specialist will also lead the amplification of World Vision Uganda’s Campaign initiatives at the local and national level including the response areas of operation. The job-holder will work collaboratively with the Technical Leads and Program Operations and Response Teams to define, plan, implement the relevant advocacy agenda in line with the technical programme theories of change. .

Key Outputs/Responsibilities.
• Coordinate implementation of sector aligned advocacy and campaign initiatives aimed at improving services delivery for the well-being of especially the most vulnerable children.
• Coordinate capacity enhancement for staff and partners in advocacy and campaigning knowledge and skills for both development and humanitarian contexts.
• Provide guidance on integration of policy advocacy and campaigns during strategic planning and Technical Programs formulation, as well as annual operational plans including their implementation
• Support monitoring of policy advocacy and campaign initiatives to assess change and also document learning experiences for wider sharing.
• Contribute to resource mobilization and strengthened partnerships for policy advocacy and campaigns work component.

Qualifications: Education/Knowledge/Technical Skills and Experience.
• Degree in Development Studies and other related courses in Humanities
• Proven experiences in policy advocacy and campaigns, partnership building, ensuring linkages of local actions to national level policy processes.
• Mobilization and awareness creation
• Building net-works and coalitions
• Policy analysis and engagements
• Research and analysis
• Communications
• Technical writing

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/advocacy/policy-and-campaigns-specialist/15422  

Application Deadline:14 October 2020  

Grant Accountant Jobs at World Vision Uganda IN MAYUGE

Job Description

Vacancy title: Grant Accountant - MANE (Mayuge Ntd Elimination Project)

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Grant Accountant - MANE (Mayuge Ntd Elimination Project)
Report to: Project Manager
Location: Mayuge District
Purpose of the position:
This position will focus on the Mayuge Ntd Elimination Project and assist with budget development & controls as well as reporting to donors & external stakeholders where applicable. The position holder plays a key role in generation of donor financial reports per donor templates.

Key Outputs/Responsibilities.
• Prepare and review financial vouchers, and allocate costs to all cost centres relating to key financial transactions.
• Carry out daily payments of cash and cheques/Mobile money systems to the respective payees and make weekly and monthly reviews of the cash operations balances and make necessary observations to confirm they are within the budgeted and Donor requirements
• Prepare and update all necessary books of accounts and ledgers such as the petty cash book, income/receipt book, cheque registers and cash flow forecasts, Procurements and Assets Registers in line with WVU financial manual.
• Carry out routine field visits to ascertain value for money and items reaching correct beneficiaries as well as ensuring 100% submission of Labour Distribution Reports (LDRs) for employees that are assigned to the grant.
• Carry out Bank / Project Financial dealings which involve cash withdrawals, deposits, Statements and transfers to Community in accordance to WVU and the Donor requirements. Oversee the rollout of the project data collection process at the community and health facility level
• Prepare, implement and monitor a consolidated and Sub-cost Annual Project Budget, make monthly and quarterly budgetary analysis; prepare project, Monthly, Quarterly and Annual Financial reports in Accordance with WV Financial policies and guidelines and KOCA Grants requirements.
• Carry out the daily Administration of the project such as Management of Project stores and assets, reviewing the project drivers days’ programs, drafting Suppliers’ small contracts
• Prepare complete & accurate project financial reports and grant specific reports on a monthly basis and share with project management teams by the 18th of every month and compile grant projects funding & forecasts.
• Undertake any other duties as assigned by the Project Manager/coordinator

Qualifications: Education/Knowledge/Technical Skills and Experience.
• A University education with a major in Accounting and part qualification in A.C.C.A, CPA or CIMA or equivalent.
• A minimum of three years’ post qualification experience, preferably within World Vision or KOICA-funded grants.
• Extensive Computer knowledge in Microsoft Excel, Word, PowerPoint, SUN Accounting and Access is required.
• Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
• Must be swift in handling business processes
• Must Communicate clearly and concisely both in writing and orally.
• Must have good interpersonal skills.
• Must be a team builder, who works successfully in a multicultural environment.
• A high level of integrity is required.
• Report writing skills

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/finance/grant-accountant-mane-mayuge-ntd-elimination-project/15423

Application Deadline: 14 October 2020  

2 Hygiene and Sanitation Assistants Jobs at World Vision Uganda.

 Job Description

Vacancy title: 2 Hygiene and Sanitation Assistants

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.

Position: Hygiene and Sanitation Assistants - (2 positions)

Report to: Programme Manager

Location: Oyam & Kole District (1) and Kamwenge & Bundibugyo District (1)

Purpose of the position:
The Hygiene and Sanitation Assistant will implement WASH interventions in the clusters based on program targets, national and internationally recognized standards and policies through application of effective and efficient approaches appropriate for the Ugandan context. The position contributes to improving the health of the vulnerable children by ensuring access to safe water, sanitation and adoption of appropriate hygiene behaviors. .

Key Outputs/Responsibilities.
• Carry out biannual and annual community situation assessment on key Water, Sanitation and parameters so as to identify areas for interventions for the Area Development Program assigned.
• Mobilized community members on six critical requirements to ensure ownership, operation and maintenance of the water source.
• Conduct field level monitoring of construction, usage and maintenance of existing WASH facilities ensure that every facility has a trained and functional management to sustain its service.
• Lead counterparts (Sub County Officials and partners) in identification, mobilization and sensitization of target communities to participate in WASH activities.
• Lead counterparts and partners (Health Assistant/CDO, church leaders, community and cultural leaders), in the hygiene and Sanitation promotion activities in target communities; using WV recommended approaches for the attainment of ODF communities & Schools.
• Implement hygiene promotion activities in schools to ensure adoption of hand washing practice among pupils, SHC led management of sanitation facilities, and acquisition of life skills in making reusable sanitary pads, liquid soap, pit covers and tippy taps.
• Conduct WASH promotion in health facilities in the respective APs, ensuring that the target health facilities meet WV WASH indicators and serve as a centre for learning for OPD and ANC clients.
• Conduct basic trainings and refresher trainings as well as extend guidance and technical support to the Community based Hygiene and sanitation Promotion structures e.g. S/C staff, Village Health Teams, Water Source Committees, Water Boards, Church leaders, COVAs etc.
• Implement activities in collaboration with S/C staff (HA)
• Ensure that sponsored children benefit and participate in WASH programme interventions.
• Integration of programming with other WV projects/activities
• Represent the project at Sub County level
• Timely develop weekly, monthly and Quarterly implementation plans and reports on WASH project activities in the AP and share with the CDF, HSO and other stakeholders.
• Support in providing necessary data for the development of the proposals, annual budgets and activity plans of all the software activities and ensure they’re implemented timely and are of high quality.
• Identify and document significant change stories that arise for WV WASH interventions

Qualifications: Education/Knowledge/Technical Skills and Experience.
• Education: Bachelor’s Degree in Environmental Health Sciences, Public Health, Community Health or any other related field attained from a recognized higher institution of learning.
• Technical skills: Experience in implementing Water Sanitation and Hygiene related activities, usage of approaches such as CLTS, CHAST, sanitation marketing and PHAST. Very strong facilitation skills, community mobilization skills and the ability to effectively communicate key issues to communities, good computer skills and ability to write technical reports.
• Experience: Minimum of 2 years’ WASH experience preferably within an International NGO
• Ability to establish effective working relationships with team members and other stakeholders in WASH.
• Conceptual and analytical skills in evidence bases programming and reporting
• Proactive personality, self-driven and strongly motivated.
• Spiritual maturity, interfaith knowledge and a biblical worldview – ability to articulate and model our Christian identity and mission in an inclusive way.
• Good interpersonal skills, strong communication skills, both verbal and written.
• Proven community facilitation skills.
• Ensure a gender perspective in the scope of work
• Experience working in NGO setting.
• Good community facilitation skills.
• Knowledge on management of WASH infrastructure.
• Community conflict resolution skills.
• Registration with the Allied Health Professional council is an added advantage.
• Knowledge of local language(s)
• Valid class A driving license.
• The role requires ability to live and work in rural remote settings.

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/health/hygiene-and-sanitation-assistants-2-positions/15425 

Application Deadline: 14 October 2020.

 

Sponsorship Operations Officer Jobs at World Vision Uganda.

Job Description

Vacancy title: Sponsorship Operations Officer

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.
Position: Sponsorship Operations Officer – Lobalangit - Karenga Area Programme
Report to: Area Program Coordinator
Location: Karenga District
Purpose of the position:
To effectively Manage AP Registered children Sponsorship Operations, community engagement, participation and protection within acceptable partnership standards, in a manner that contributes to sustained improved child wellbeing .

Key Outputs/Responsibilities.
• Management of Sponsorship Performance and Quality Assurance in accordance to WVI partnership standards
• Manage all Sponsorship operations and Reporting using sponsorship using Horizon
• Ensure RC Monitoring Status (CMS) is maintained within partnership standards
• Ensure quality Sponsorship Operation Indicators (SOIs) are implemented and maintained within partnership standard of 95%
• Ensure every RC records within Horizon and files are well Updated, managed and stored securely respectively.
• Facilitate timely processing and Management of all Correspondences ; Christmas cards, Sponsor letters, Annual Progressive Report , introductory letters, Support Office Queries, Gift Notifications within partnership standard of 95%.
• Mobilize and support RC families to adequately prepare for and manage sponsor visits.
• Ensure that Sponsorship 2.0 Media Contents (Photos and Video’s) are delivered according to the Partnership requirements and standards.
• Facilitate Children, Volunteers and stakeholders Sponsorship Basic Training and Sponsorship initiatives.
• Ensure 102% supply and Management of planned number of Registered Children in line with Support Office.
• Hold monthly / quarterly meetings with Community Volunteers Association and guardians/parents and child protection committees to address findings from monitoring.
• Implementation of Field Level Sponsorship initiatives & Innovations
• Ensuring adherence and compliance of sponsorship volunteers to child and adult safe guarding
Sponsorship Planning, Implementation and Reporting
• Work with POs to develop integrated Annual Sponsorship Operational Plans and facilitate implementation, monitoring while reporting and integrating 100% RCs participation
• Facilitate implementation, monitoring and reporting of Community Engagement and Sponsorship (CESP) planned activities.
• Mobilize and facilitate periodical community engagements of stakeholders (RC guardians, RCs and COVAs) focusing on child wellbeing.
• Facilitate Community Volunteers Associations and partners in monitoring of Community engagement and Sponsorship activities.
• Mobilize and facilitate active participation of children and their communities in planning, monitoring and implementation of community development initiatives.
• Facilitate RC participation within the CDPC and update and Report every RC participation and benefit in accordance to the partnership standards
• Support the collection, documentation & Reporting of RC impact and success stories.
• 100% sponsorship Budget utilized based on the DIP and Cash flow
Community engagement and Sponsorship education
• Conduct Community sensitizations, capacity building sessions on World Vision Sponsorship Model through Community Volunteer Associations (RC guardians, community leaders and other established community groups and stakeholders)
• Lead and Support formation and Training of the Registered Children committees in the respective CPDC for their Wellbeing.
• Support and facilitate the children committees to plan and hold meetings at all levels (School, parish and sub county) on a regular basis
• Conduct periodical community engagement with other technical project officers and advocacy sessions and case management based on the Child Wellbeing and sponsorship in programming
• Mobilize communities to participate in planned annual children care and protection events.
Strengthening Field operating model through Community Volunteer Associations
• Support the formation, mentoring and functionality of the Community Volunteers Associations for implementation & Monitoring of Sponsorship operations deliverables and planned activities.
• Building capacities of the Community Volunteers, adult RCs and Children committees to manage Sponsorship operations and Media.
• Support COVAs to mobilize, empower and monitor RC households to participate and benefit from the Technical programs within the APs development
• Facilitate and mentor Community Volunteer Associations to support CESP activity implementation and Monitor the wellbeing of children wellbeing (to go on Community engagement)
Community Led Care, Child Protection, Child Participation and Voice
• Lead and Facilitate the establishment and functionality of Child Participation and Development centers for RCs within established APs institutions like schools, Faith Based institutions, learning centers and Health centers
• Support and Facilitate Periodical RC Child wellbeing engagements within Child Participation and Development Center based planned Technical Project Activities focusing on the child wellbeing.
• Manage and follow up case managements and report any incidents in line with child protection as per policy and guidelines.
• Conduct Periodical Community Sensitization on Child Protection, children’s rights and responsibilities.
• Capacity building and mentorship of CDPC facilitators on different age appropriate life skills to able to train children within the centres

Qualifications: Education/Knowledge/Technical Skills and Experience
• Minimum of a Diploma in Social work or any other relevant discipline.
• Minimum of 2 years’ experience in community work and engagement with Sponsorship agencies
• Computer literate
• Writing and reporting skills
• Ability to communicate in applicable local language(s)
• Passion for children.
• Track record demonstrating high integrity, reliability and dependable
• Ability to work with minimal supervision.
• Networking and influencing skills
• Partnership and Collaboration Skills
• Community Mobilization and Engagements
• Ability to ride a motorcycle is a MUST and the candidate should have a valid riding permit.

Job application procedure:
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/sponsorship/sponsorship-operations-officer-lobalangit-karenga-ap/15419 

Application Deadline: 14 October 2020.  

Compliance Officer Jobs at World Vision Uganda in Kiboga

 Job Description

Vacancy title: Compliance Officer

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.

Position: Compliance Officer - Western Region

Report to: Regional Finance Officer

Location: Kiboga District

Purpose of the position:
To make sure World Vision program offices are conducting its business in full compliance with World Vision partnership standard, donor, local statutory requirements.
The compliance officer responsible for developing compliance programs, conducting a review and advising management on possible risks. .

Key Outputs/Responsibilities.
• Compliance to donor and organization policies & procedures: develop and implement an effective risk, control and compliance system
• Risk management: Perform the critical function of independent financial verification on wide range of field activities including but not limited to various meetings, trainings, distribution of supplies, constructions, community investments, WVU Assets among others.
• Assets and inventory management:
• Performs Quarterly verification of assets and inventory lists for completeness and existence following the Organization’s inventory management policy

Qualifications: Education/Knowledge/Technical Skills and Experience
• A university degree, with a major in Accounting/Finance/Auditing
• Partial professional qualification in ACCA, CPA, CA, CIA or CMA or equivalent.
• A minimum of 3 years’ post qualification experience.
• At least 3 years relevant technical and business work experience.
• Excellent understanding of Uganda Tax and Statutory requirements.
• Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.
• Knowledge of various Donor rules and regulations, systems and procedures and local government financial processes. Experience with managing other major international donor funds and working with an international non-profit/non-governmental organization (NGO) preferred
• Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment.
• Experience of working in the field (communities)
• Knowledge of project management and project cycles

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/finance/compliance-officer-western-region/15414 

Application Deadline: 14 October 2020  

Warehouse Manager Jobs at Marie Stopes Uganda

 Job Description

Vacancy title: Warehouse Manager

Jobs at Marie Stopes

JOB DETAILS:
Reporting to: Head Procurement & Logistics
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to advance compliance and value for money through appropriate management of all storage facilities and stock management processes required by MS Uganda. S/he will implement best practices in warehouse management that reflects donor requirements and MS global standards.
The Warehouse Manager will use data to analyse performance, raise key issues, and monitor performance to ensure delivery of measurable results and demonstrate strong fiscal management of donor resources..

Key Responsibilities
Effective Implementation of Ware house policies and procedures
• Ensure the effective implementation of the MS Uganda Warehouse Manual, including all policies and procedures
• Ensure the correct and consistent use of stock cards to manage all contraceptive commodities, pharmaceuticals, medical consumables, promotional materials, and training material stored at the MS Uganda warehouse.
• Advise Senior Managers of any damage or suspected quality issues with stock delivered to or within the warehouse.
• Supervise the integration of an electronic stock-management and inventory flow system for the warehouse.
• Ensure warehouse policies are effectively implemented at all regional stores across MS Uganda.
Proper documentation, storage & release of goods and maintenance of the ware house
• Ensure proper storage of all items in warehouse (including storage conditions and adhering to principles of first in-first out).
• Ensure appropriate documentation of all deliveries from supplies (including all goods received notes).
• Ensure the properly loading and release documentation for all goods leaving the warehouse.
• Ensure all warehouse registrations are current and up to date. Ensure timely and correct implementation of all processes required to ensure all required registrations are valid and current.
• Appropriate filing and documentation of all relevant transactions, deliveries or releases, as well as other documentation as required.
• Coordinate with NMS, JMS and other warehouse suppliers to ensure scheduled delivers are received on time.
• Ensure the warehouse meets hygiene standards at all times.
• Keep a record of all assets stored in the warehouse and those due for disposal.
• Monitor implementation of the inflow system in the ware house
• Monitor internal controls / SOPs for the warehouse and ensure that they are adhered to.
• Propose a comprehensive report template for all items in the ware house, comprising of all stock and assets
• Review monthly stock reports and ensure that appropriate action is taken for expiries, over and under stocks
Effective reporting
• Prepare and share, weekly, monthly, quarterly and annual reports with the relevant stake holders regarding stock levels, quality, conditions, and other agreed information to ensure effective management of warehouse activities and stock management.
Leadership of a team providing warehouse support
• Clear and inspirational leadership to create a mutually supportive, motivated and trusted team developing individual and collective strengths while understanding the limits of their respective authority areas
• Day to day management and supervision for excellent planning and accountability across the team and with external teams
• Clear plans communicated internally and externally to all MS Uganda teams
• Individual performance management to nurture skills and address weakness
• Carry out regular performance reviews for line reports.

Experience
• Demonstrated experience in warehouse management in a donor funded setting with pharmaceuticals.
• Excellent knowledge of risk management in the area of warehousing.
• Knowledge of USAID procurement and donor funded commodity compliance essential.
• Ability to multi-task and problem solve.
• Excellent IT skills to realise efficiencies and use data for analytical purposes.
• Excellent interpersonal skills with the ability to build effective working relationships at all levels.
• Excellent oral and written communication skills.
• Ability to plan, prioritise and organise self and others.
• Ability to work autonomously.

Qualifications and Training (essential/ desirable)
• A Bachelor’s Degree in Supply Chain Management, Business Administration, Commerce, Economics, or related field.
• At least 5 years of progressively responsible experience in warehouse management.
• CIPS certification is desirable.
• Qualification in pharmaceutical supply management is an advantage.
• Proficient in the use of computer applications and systems.
• Fluency in both verbal and written English is essential.

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximize potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other.

Job Experience: At least 5 years

Job application procedure
You are encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.

Sales and Marketing Specialist Jobs at Smartwatch Solutions LTD

 Job Description

Vacancy title: Sales and Marketing Specialist

Jobs at Smartwatch Solutions LTD

JOB DETAILS:
Smartwatch Solutions is East Africa’s leading provider of fleet and mobile asset management solutions. Established in 2011 as a direct response to the emerging trends in dynamic Mobile Resource Management, backed up by the growth in the Oil and Gas sectors across East and Central Africa. .

JOB DESCRIPTION
Job Title: Sales and Marketing Specialist
Job Type: Full Time
Reports to: General Manager
Job Purpose:
Sales and Marketing Specialist sits at the intersection between marketing and sales, but it also reaches into new product or service development.
We require a person with a strong commercial awareness, impeccable presentation and interpersonal skills as well as drive, determination, an eye for opportunities and a talent for orchestrating spaces where customers, markets and partnerships can be brought together to create opportunities for growth.
KEY DELIVERABLES FOR THIS POSITION
• Ensure Revenue Targets are hit
• Vibrant sales Team
• Brand Visibility
General Duties and Responsibilities:
• Achieve growth and hit sales targets by successfully engaging in direct sales and managing the sales team
• Design and implement a strategic business plan that expands company’s customer base and ensure its strong presence
• Own recruiting, objectives setting, coaching and performance monitoring of sales and marketing representatives
• Build and promote strong, long-lasting customer relationships by partnering with them and understanding their needs
• Present sales, revenue and expenses reports and realistic forecasts to the management team
• Identify emerging markets and market shifts while being fully aware of new products and competition status
• Identifying new sales leads
• Pitching products and/or services
• Maintaining fruitful relationships with existing customers
• Preparing PowerPoint presentations and sales displays
• Contacting clients to inform them about new developments in the company’s products
• Developing quotes and proposals
• Negotiating and renegotiating by phone, email, and in person
• Developing sales goals for the team and ensuring they are met
• Researching organizations and individuals online (especially on social media) to identify new leads and potential new markets
• Researching the needs of other companies and learning who makes decisions about purchasing
• Contacting potential clients via email or phone to establish rapport and set up meetings
• Planning and overseeing new marketing initiatives

Desirable Requirements
• Creative skills.
• Analytical skills.
• Communication skills.
• Negotiation skills.
• Goal-focused.
• Organizational skills

Skills/Personal Requirements
• Proven ability to drive the sales process from plan to close
• Strong business sense and industry expertise
• Excellent mentoring, coaching and people management skills
• Strong communication and IT fluency
• Proven ability to coordinate with Sales and Marketing team to strategize lead & sales opportunity qualification.
• Ability to work independently with a vision on personal and team goals.
• Ability to champion a project from conception through to implementation.
• Creative talents and the ability to solve tough problems
• In-depth knowledge of the industry and its current events

Education /Qualifications: BS/MS degree in business administration or a related field

Experience/Knowledge: 2-3 years for experience in a related field

Job application procedure
Email your CV and applications to hr@smartwatchsolutions.com  Deadline for submission is 22nd October 2020 and only shortlisted candidates shall be contacted.

 

Grants Manager Jobs at Marie stopes Uganda

Job Description:

Jobs at: Marie Stopes Uganda

Vacancy title: Grants Manager.
JOB DETAILS:
The Role
The purpose of this role is to help secure new donor funding, manage donor compliance, monitor progress of grants against Key Performance Indicators and spend against budget to ensure strong stewardship of donor funding. The role will support grant-funded project implementation, and will lead grant planning, reporting and donor audit at Marie Stopes while ensuring a close and collaborative working relationship with Project Implementation Leads and Directorates. The post is key in ensuring that Marie Stopes suffers no financial losses or damage to its reputation in the management of grants and to ensuring sustainability through securing new funding streams.
The Grants Manager works in a virtual Project Management team with key Finance, RME, Clinical Quality, Implementation Leads including Channel Heads and reports to the Grants Director. S/he is part of the Grants Directorate.
The overall purpose of the Grant Management Unit is the oversight and provision of proactive support in ensuring proper stewardship of Marie Stopes’ assets to achieve agreed strategy and long term financial sustainability.

Key Responsibilities
Project and Organizational Budgeting and Planning
• Lead budget compilation at the project proposal stage. Review budgets and assist with amendments and forecasts before submission to donors.
• Ensure that contribution to MS support/running costs is maximized in the development of project or funding proposals.

• Lead the phasing of project budgets and designing a pattern of project spends that aligns with approved delivery plans/milestones
• Take an active role in the development /incorporation of project and funder dimensions to the organizational budgets including annual business plans.
Grant Accounting & Management
• In liaison with the Director of Grants and the Finance Director, interact effectively with donors and LSO donor teams, regarding a variety of issues, such as budget revisions, income requests, donor compliance and project implementation progress.
• Translate project contracts into clear compliance requirements and deliverable deadlines including reporting deadlines.
• Monitor performance against Key Performance Indicators and against work plans to ensure projects are on track to meet donor and grant deliverables.
• Monitor actual expenditure against budget to ensure spend is in line with work plans.
• Analyze project transactions with Implementation Leads on a monthly basis to review coding to ensure spend is allowable, align activities with costs and identify actions required for potential over or under expenditure.
• Produce accurate and timely monthly comparative project reports that are circulated to Implementation Leads, the Grants Director and other relevant staff that alerts management of the progress of the projects.
• Coordinate inputs from Implementation Leads to produce high quality donor narrative reports that use donor compliant language.

• Organize and participate in monthly meetings with Implementation Leads to review monthly Project reports against budgets
• Alert the Finance Director to risks from over/under expenditure, late reporting, control weaknesses or non-compliance with other donor guidelines.
Donor Compliance
• Monitor project performance to ensure projects are on track against KPIs. This includes monitoring project deliverables, budgets, spend against budget, and appropriate coding and cost recovery against each grant and raising any areas of concern to the Director(s)
• Be familiar with relevant donor regulations and rules, as well as MSI policies and procedures, and ensure project implementation is compliant with these regulations, policies, and procedures
• Minimize disallowed expenditures and potential loses to MS through active monitoring of expenditure types, procurement processes, documentation and adherence to reporting deadlines
• Ensure compliance with the financial and other requirements of donors through monitoring and support visits to the field. Initiate internal audits as may be necessary.
• Oversight of an orderly and up to date filing system for all grant key documents including submitted funding proposals, donor agreements, budgets, log frames, narrative and financial reports, key donor correspondence.
Donor Reporting (Financial)
• Support Finance to prepare monthly, interim and final Financial Donor reports timely and accurately as per Donor reporting requirements with funders. Liaise with the Project Implementers on any issues that may arise promptly.
• Work with finance to ensure the integrity of financial donor reports by validating the coding of both income and expenditure transactions
• Provide variance analysis and narrative.
Donor Audits and Donor/Stakeholder Engagement
• Ensure that donor audits are properly scheduled and communicated in advance to the relevant staff including the Grants Director and Finance Director.
• Ensure proper planning of donor audits including the availability to the required documents and files prior to audits to minimize financial losses to MS as well as any damage to Marie Stopes reputation.
• Assist in preparing for Marie Stopes statutory audits particularly in the preparation of the necessary grants schedules with supporting documentations and reconciliation of all grants related accounts.
• Assist in preparing for donor engagement visits as required.
• Act as donor lead grants by participating in bi-weekly, monthly, quarterly and bi-annual donor and MSI London Support Office teams meetings as required. Regular liaison with MSI Donor Reporting Team/project accountants.
Training and Capacity building
• Work with Finance to facilitate finance workshops to build the grants management capacity of MS staff and understanding of Marie Stopes’ finance policies and procedures as they relate to project Management.
• Lead project start up meetings, mid-term review meetings and end of grant closure meetings to share learning and increase finance understanding of the milestones vis a vis Marie Stopes funded projects.
• Support the embedding and use of MSI Project Cycle Management Guidelines to institutionalize grant management capacity.
Staff Management and Development
• Direct supervision of the Grants Manager and Officers by managing and strengthening his/her capacity to ensure a responsive and well-organized grants department. (when need arises)
New Business Development
• Work with Director of Grants to identify and successfully capitalize on funding opportunities with major funders of local and international sexual and reproductive health programming.
• Research and analyze donor calls for funding applications including tenders, expressions of interest and requests for proposals. This includes identifying funding opportunities– either as a prime or subcontractor.
• Develop and write successful, high quality funding proposals and budgets as agreed by the Country Management Team (CMT)

Experience
• Minimum five years’ work experience especially in private sector or NGO (essential)
• Demonstrable experience managing donor grants (essential)
• Demonstrated success in raising grant income from private philanthropic foundations and/or bi-lateral donors and building donor relationships (essential)
• Experience in writing donor reports for large grants, including narrative and results matrices (essential)
• Experience as a line manager including performance management (desirable)
• Experience in Marie Stopes systems and processes (desirable)

Qualifications, Training and Skills (essential/ desirable)
• Master’s degree in Public Health or related subject or equivalent proven employment experience (desirable)
• Excellent knowledge of the Ugandan health sector (essential)
• Knowledge of family planning and post abortion care (desirable)
• Strong IT skills, including Microsoft Office package (essential)
• Strong quantitative and qualitative analytical skills (essential)
• Excellent verbal and written communication skills (essential)
• Fluency in both written and spoken English, with exceptional presentation skills (essential)
• Training in project cycle management (desirable)

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviors that MS encourages in all employees and they are defined below:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritizing and organizing work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behavior you demonstrate
• Embracing Change
Openness to embracing change within the organization and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximize potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other

Team Member Behaviors
Work as One MS
• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MS, enabling us to maximize our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity and integrity
• You hold yourself accountable for the decisions you make and the behaviors you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.
Develop and grow
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always
• You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders, and are a true MS ambassador.
Leadership (For Leaders only)
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

Job application procedure
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.

 

Supply Chain Officer Jobs at World Vision Uganda

 Job Description:

Vacancy title: Supply Chain Officer

Jobs at: World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Supply Chain Officer
Report to: Supply Chain Manger
Location: Kampala – National Office
Purpose of the position:
To provide Support to world Vision Uganda budget management through strategic sourcing of quality goods and services in a timely manner at the lowest possible cost for clusters and projects in accordance to Supply Chain Management policy and other guidelines to promote child well-being aspirations in line with Our Promise .

Key Outputs/Responsibilities.
• Support the project procurement planning processes in line with the budgets for approval and implementation
• Undertake acquisition processes of goods 4 clusters / projects and services in conformity with the existing policies for the benefit of the users, children and their communities
• Conduct strategic sourcing with negotiated pre priced framework contracts for goods and services in accordance to the set goals
• Upload all contracts into Provision and conduction all procurements in Provision.
• Provide capacity building Provision users.
• To develop, manage Supplier data base and suppliers relationships. Perform Supplier development and conduct annual vendor audit.
• Contribute to the preparation and submission of timely, accurate and relevant Monthly, Quarterly and Annual reports. – Open PO’s contract status and PR status on weekly, monthly quarterly, and yearly

Qualifications: Education/Knowledge/Technical Skills and Experience.
• Bachelor’s Degree of Procurement and Supply Chain Management or CIPs.
• Minimum of two years’ experience in a similar position working with an INGO
• Experience with an engineering background is an added advantage / highly desirable
• Knowledge of generic Supply Chain management systems and forms
• Strong sense of personal integrity and commitment.
• Excellent interpersonal, organizational and time management skills
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.
• Analytical skills
• Customer care skills
• Negotiation skills
• Excellent communication skills

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/supply-chain/supply-chain-officer/15412 

Application Deadline: 14 October 2020.  

Commercial Sales Channel Lead Jobs at Mariestopes Uganda

 Job Description:

Vacancy title: Commercial Sales Channel Lead

Jobs at Marie Stopes

JOB DETAILS:
The Role
Reporting to Director, Social Business
Reporting to the Director, Social Business the Commercial Sales Channel Lead is responsible for the implementation / control of MS national sales strategy, determining sales regions, establishing goals and quotes, overseeing sales training programs and ensuring that the sales force achieves set revenue and expense targets. Ultimately, s/he will be accountable for MS’s sales performance.
It is particularly important that the post holder is able to sustain a close and collaborative partnership with operational staff in the support office and field, so that project deliverables remain a focus of operational activities. This post holder will be able work productively with the Research, Monitoring & Evaluation, Operations and Social Franchising teams to ensure that programme activities serve the indicators in MS’s M&E framework..

Key Responsibilities
• Develop brand strategies and marketing plans under the guidance of the Managing Director to whom s/he will report.
• Recruit, train, motivate and manage a high quality marketing and sales team to successfully improve the marketing and sales functions.
• Achieve agreed targets by providing hands on leadership, including developing detailing and marketing, organizing events for health providers, managing key client accounts and supervision to all medical representatives and sales staff.
• Ensure the successful launch of new health products.
• Develop positive relations with clients and partners to help objectives.
• Establish and implement a monitoring and management information system, and use the data for analysis to improve strategy, planning and productivity
• Manage and report on all marketing activities and sales targets on a monthly basis.
• Ensure quality customer care and service is accorded to clients to provide for repeat business
• Ensure that the percentage of sales justifies the cost of lead acquisition

Experience
• Demonstrated ability to lead and manage a diverse sales team
• Demonstrated ability to achieve sales plans
• Demonstrated ability to professionally develop and coach team members
• Strategy development, project management, problem solving and change management skills
• Solid understanding of healthcare and regulatory requirements and issues
• Exceptional negotiation skills and ability to build positive working relationships, both internally and externally.
• Ability to effectively present information and negotiate with all levels of management
• Demonstrated strong oral and written communication skills
• Knowledge of Family Planning is added advantage

Qualifications and Training (essential/desirable)
• University degree in the relevant field
• Background in pharmaceutical marketing, management and/ or a pharmacist/doctor
• At least five years’ experience in pharmaceutical and sales, preferably in a managerial capacity
• Experience and success in recruiting and retaining a high performance sales team
• Computer literacy (MS Office)

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviors:
• Initiative:
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative:
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication:
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive:
Being responsive to changing priorities and demands
• Working Efficiently:
Planning, prioritizing and organizing work to ensure work is accurate and deadlines are met
• Sharing Information:
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning:
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment:
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven:
Drive and determination to deliver results
• Accountable:
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change:
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated:
Motivation towards achieving quality results to maximise potential
• Team Player:
Working as part of a team by being supportive, flexible and showing respect for each other

Job Experience: Demonstrated ability to lead and manage a diverse sales team

Job application procedure
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.

 

Procurement Officer Job at Mariestopes Uganda

 JOB DESCRIPTION:

Vacancy title:
Procurement Officer

 

JOB DETAILS:
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to assist in the process that ensures that all procurement of goods and services in Marie Stopes across all activities and departments meets the standards of quality, quantity, time, price and place..

Key Responsibilities
1. Process Purchase Requisition Forms (PRFs) in to Purchase Orders using INFLOW and follow up with vendors for delivery.
2. Organizing and maintain computerized and hard copy procurement files according to established filing systems.
3. Verify invoices and delivery notes by ensuring that they tally with the Purchase Order.
Vendor Management Activities
• Maintain pre-qualified vendor database as authorized.
• Correspond with vendors regarding prices, product availability and delivery.
• Facilitate in product sample approvals by the respective user department where applicable.
Operational Procurement Activities
• Coordinate and schedule meetings with vendors.
• Perform procurement activities relating to review of completeness of PRFs and Request for Quotations (RFQs).
• Take minutes of procurement committee meetings.
• Respond to queries directed to procurement and logistics and escalate where necessary
• Update the weekly procurement tracker and share to all MSIU staff
• Coordinate dispatch of supplies to the warehouse and/or to user departments
• Compile Monthly procurement reports on the following;- PRF’s received, Processing Time for PRF’s, Purchase Orders Issued, Savings made,
• Ensure Compliance to MSI procurement policies and procedures
• Ensure that Value for Money is achieved in all procurements handled through aggressive negotiations, ensuring that goods / services procured are fit for purpose.
• Timely processing of PRF’s received from user departments
• On Time and In Full delivery of goods and services procured.
• Maintain good relationships with both internal and external stakeholders
• Process supplier invoices, ensuring that right and complete documentation is processed and provided to the Administration and Finance departments to support payments.

Knowledge and Experience
• Minimum of 3 years working experience in the same capacity in a busy organisation
• Attention to detail and high level of accuracy
• Proficiency in use of MS Excel, MS Word, Outlook and other computer applications
• Excellent interpersonal skills, the ability to build effective working relationships at all levels internally and externally
• Excellent oral and written communication skills
• Excellent report writing skills
• Ability to work autonomously
• Ability to work under pressure and to deadlines

Qualifications and Training (essential/ desirable)
• Bachelor’s degree in business administration, commerce, procurement from a recognised institution of higher learning, MCIPS or working towards MCIPS

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MS encourages in all employees and they are defined below:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other

Job Experience: Minimum of 3 years

Job application procedure:
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.