Voucher Examiner Opportunity In Uganda at United States Embassy

Job Title:  Voucher Examiner; FSN-7, FP-7

Vacancy Announcement Number: 02-2015

Employer: United States Embassy, US Mission in Uganda

Duty Station: Kampala, Uganda

Application Deadline: 22nd Jan 2015

Job Description:

The US Embassy CDC Voucher Examiner will be responsible for voucher examination for all the administrative and financial vouchers ranging from vendor invoices to completed travel vouchers. The incumbent will also be responsible for entire official staff travel.

Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
• The ideal candidate for the US Embassy career opportunity should have completed secondary education and possess basic accounting knowledge of at least two years of college or technical training is required.
• A minimum of two years of progressive experience in voucher examining, book keeping or related fiscal clerical work is required.
• Manual, standardized regulations, Department of State and CDC regulations and procedures is required.
• Possess the ability to understand the basic requirements of applicable regulations and procedures in order to handle average to moderate voucher examining cases is required.
• Good computer literacy skills and a typing speed of not less than 40 words per minute are required.
• Language Requirement:  Level III English (good working knowledge) ability is required.
• Good working knowledge of basic requirements of applicable sections of the Foreign Affairs

How to Apply:

All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) Download it Here.
A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicants work experience attached as a separate sheet.
An updated resume or curriculum vitae.
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov.

NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.

Please clearly indicate the position applied for in the subject area of the email submission.

Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.

Telephone:  0414-306001/259-791/5

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

US Mission Careers in Uganda - Program Specialist(GHSP) at United States Government Peace Corps

Job Title:   Program Specialist-GHSP

Employer: United States Government Peace Corps

Duty Station: Kampala, Uganda

Application Deadline: 19th Jan  2015

Job Description:

Duties and Responsibilities:

1. Programming (40%):  The GHSP program specialist will be responsible for support assigned Volunteers as their champion throughout their cycle from recruitment to close of service as their "champion" including but not limited to;
a. Site Development:
• Identify potential sites for GHSP Volunteer spouses and Health Volunteers, develop the scope of work for their assignment and assess the suitability of their prospective housing situation to ensure that it meets the required safety standards, has access to basic amenities and all the required paper work and payments have been completed by the hosting organization.
• Prepare the necessary paper work including a memorandum of understanding with the partner organization and furnish the admin unit with all the necessary information required to process the Volunteer's benefits before arrival.
• Expeditiously follow up on sites for GHSP Volunteers to ensure all the necessary conditions have been met prior to arrival
• Work closely with other Peace Corps staff and partners to explore strategic ways of utilizing GHSP spouses' skills to attain synergy with existing sectors and cross sectoral initiatives.
b. Volunteer Support: Act as the primary point of contact for GHSP Spouses and assigned public health volunteers for all their programmatic, technical and welfare needs including but not limited to;
• Prepare pre departure materials for Volunteers and share them with Peace Corps Headquarters as part of pre departure support for invitees
• Seeking out peer support and professional networks in country and linking the assigned Volunteers as appropriate for work related networking
• Serving as the primary liaison between PC Uganda, the Volunteer site and the Volunteers for all work related interactions
• Offering ongoing technical backstopping to ensure the Volunteers' activities are aligned with Peace Corps Uganda's respective sector frame works
• Ensuring timely submission of the Volunteer reporting forms and providing timely feedback to Volunteers on performance
• Updating partners, PC management, administrative staff and site of any changes in Volunteer service status in a timely manner ensuring continuity of work and timely processing of any required documentation
• Serve as primary back up for GHSP PM on all GHSP programmatic activities
• Actively participate in PEPFAR technical working groups as assigned
• Write and share success stories of assigned Volunteers in a timely periodic manner through the various for available for dissemination of Volunteer successes.

2. Administrative Support (30%)

• Oversee the filing and documentation of GHSP site files
• Ensure timely processing of vacation requests, travel reimbursements for Volunteers
• Draw itineraries and make necessary reservations for state side facilitators from Peace Corps Head Quarters and Seed Global Health for site visits, in-service and close of service trainings.

3. Training (25%)

• Work in liaison with the training team the GHSP program specialist will support the training cycle for assigned Volunteers including training design and evaluation, training needs assessment, liaison with facilitators, lesson planning, scheduling, delivery and all assigned logistics for pre-service training, in-service training, mid-service training, close of service training and any other trainings as necessary to help Volunteers accomplish their assignment.
• Prepare budget projections for Volunteer training activities from time to time as requested by the GHSP PM, Training Manager or their designee

4. Other duties (5%)

• Serve as a periodic duty officer attending to emergency Volunteer calls after working hours and hand over the weekends
• Ensure all assigned Volunteers submit their emergency site locator forms and have up-to-date whereabouts information in the Volunteer database
• Ensure all assigned Volunteers access up dated information for emergency action response including but not limited to travel alerts and warden information
• Perform any other duties as may be assigned from time to time

Qualifications, Skills and Experience:

• The applicant should hold a Bachelor’s level degree in Nursing and/or other health related training with strong experience in nursing education and regulation
• A minimum of two years of professional experience preferably in a fast paced cross cultural setting providing technical support or direct leadership to individuals on a long term basis through mentorship, liaison and/or coaching.
• Past exposure and experience in HIV, Malaria, WASH or Nutrition programming, health promotion or medical/nursing education will be an added advantage.
• Self-driven and proactively taking initiative
• Detail oriented
• Innovation and marketing of new approaches

Core Competencies:

Values: Integrity/Commitment to mandate, Knowledge sharing/Continous learning,Valuing diversity
Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self-management
Working with People: Empowerment/Developing people /Performance management
Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making.

How to Apply:

ALL submissions must be electronic. (Please do not attach academic credentials to the email)
Please submit a Microsoft Word formatted letter of interest, resume, names and contacts information for three references to applications@ug.peacecorps.gov. Please clearly indicate the position applied for on the subject line of your cover email. Submitted documents become the property of Peace Corps and will not be returned. You will be contacted ONLY if you are deem qualified. If called for an interview, you will be expected to bring copies of your academic credentials. Finalists from the first interview will be expected to bring a reference letter from their Local Council (LC1) as part of the final review process.

IT Assistant Jobs at United States Government Peace Corps in Uganda

Job Title:   IT Assistant

Employer: United States Government Peace Corps

Duty Station: Kampala, Uganda

Application Deadline: 19^th Jan 2015

Job Description:

Duties and Responsibilities:

1. Online Content Management (60%)

·         Create, develop and manage content for Peace Corps Uganda's web presence (requires working with content management software)

·         Actively coordinate web projects across Peace Corps Uganda program department

·         Maintain a consistent look and feel throughout all web properties as per Peace Corps' requirements

·         Working closely with a cross-departmental team, maintain and develop the master content calendar for all web properties copy, edit and proofread all web properties copy, edit and proofread all web content working with the departmental heads.

·         Oversee and manage the Facebook and Twitter accounts and other social networking presence of Peace Corps Uganda and monitor the blogs

·         Keep current with emerging web technologies through relevant blogs, listservs and social media platforms

·         Assure web-based information is archived for future needs and reference

·         Keenly track and report on all site metrics

·         Work cooperatively with key team members, clients and vendors

·         Manipulate and organize data including but not limited to video, audio etc. into a web format

2. Staff Training and Support (20%)

·         Mentor and train office staff on software Peace Corps uses such as; Microsoft Office suite, Adobe Suite, Internet Explorer, Windows 7 and 8, burning software; Peace Corps applications: VIDA, Intranet, SFTP, Track-it, SharePoint

·         Aside from the daily instructions on specific problems and methods of performing simple tasks, the incumbent also must provide individual training to new employees and to all users on new software packages or procedures

·         Provide group user training as mandated by the Post

·         Support developing of legible and comprehendible training material for computer users to augment verbal and classroom instructions.

 

3. Hardware Support and Maintenance (5%):

·         Carry out routine maintenance and help staff with their immediate hardware issues on all computer equipment and LAN system, including but not limited to Photocopiers, Printers, Desktop, CPU etc

·         Serve as the primary point of contact with local HP warranty reseller on desktops. Deal with repair centers where to repair broken IT Equipment.

·         Develop a maintenance plan for the Peace Corps Uganda Computer equipment and LAN systems, ensuring the incumbent and other system employees and Volunteers are utilizing it.

·         Troubleshoot hardware and software systems

·         Maintain a legible and comprehensive record log of all actions conducted on the LAN/WAN, to include routine procedures as rebooting of the systems

·         Seek-in-house, local and regional assistance in a reasonable amount of time to ensure the least amount of downtime

·         Diagnoses computers for hardware failures then coordinate with suppliers for defective or broken down parts and process replacements for the equipment under warranty and arrange sending the defective ones back to suppliers

4. I.T. Equipment disposal & Inventory Management (8%)

·         Upon receipt of new equipment and after deployment of the same incumbent is responsible for taking old equipment off the inventory and handing it over to GSO for disposal

·         The incumbent shall follow the Peace Corps regulations for disposition of information system hardware

·         The incumbent will be responsible for Post's inventory Management

5. I.T. Security (2%): Act as IT security assistant and second point of contact

6. I.T. Specialist Backup (5%): Act as IT Specialist backup on IT Specialist absence

Qualifications, Skills and Experience: 

·         The ideal candidate for US Peace Corps IT Assistant vacancy should hold a Bachelor's degree in English, Journalism, Computer Science, Technical Writing is preferred

·         At least two years of progressively responsible experience in Online Content management and computer user support is required

·         Three to five  years' experience managing content and production for high traffic websites

·         General working knowledge and familiarity with Web technologies and design languages (applications) including client and server side scripting, online content management

·         Exceptional communication and organizational skills

·         Advanced knowledge of HTML and experience with popular content management systems (Drupal, Convio, Kintera etc)

·         Ability to manage multiple projects in a fast paced, deadline-driven environment

·         Possess the ability to do video and audio editing

·         Basic adobe photoshop skills

·         Proven ability to build consensus and work effectively within a cross-departmental team

·         Good users support and training skills being physically present or on the phone

·         Very good knowledge of common applications like Microsoft Office and Adobe suites

·         Good background on computer maintenance

·         Possess the ability to quickly learn and teach Peace Corps applications

·         Managing Active Directory environment on Windows server 2012

·         Managing backup on Windows servers

·         Candidate must be able to legally work in Uganda

·         Language Proficiency: Proficiency in English is required. Ability to speak at least one local language is preferred

Note:  Also for the I.

T. position, submit a link to a website or electronic copy of web work or a PDF project that the applicant has accomplished in the recent past.

How to Apply:

ALL submissions must be electronic. (Please do not attach academic credentials to the email)

Please submit a Microsoft Word formatted letter of interest, resume, names and contacts information for three references to applications@ug.peacecorps.gov. Please clearly indicate the position applied for on the subject line of your cover email. Submitted documents become the property of Peace Corps and will not be returned. You will be contacted ONLY if you are deem qualified. If called for an interview, you will be expected to bring copies of your academic credentials. Finalists from the first interview will be expected to bring a reference letter from their Local Council (LC1) as part of the final review process.