Finance and Administrative Assistant Jobs at DVIC Investments Limited in Seguku Entebbe Road, Uganda.

 Job Title:     Finance and Administrative Assistant.

Organisation: DVIC Investments Ltd

Duty Station: Seguku, Entebbe Road, Uganda

Reports to: Head Investments

About US:

Deep Voice Investment Club is a member owned entity with various savings and credit scheme exclusively for her members. DVIC investments Ltd is a company limited by shares and incorporated in Uganda and it is the investment arm of Deep voice investment club. The company has business interests in real estate; trade in Agro-produce; Agricultural enterprises, among others.

Job Summary: 

 The Finance and Administrative Assistant will provide secretarial and administrative services / support to the club leadership and company directors

Key Duties and Responsibilities:  

Finance Roles

·        Assist the Chief Finance Officer (CFO) of the club in the maintenance of members’ financial records.

·        Prepare, verify, and process invoices for sales or services rendered

·        Enter data on invoices; ensure proper coding on documents

·        Collect on accounts by sending invoice reminders and communication with customers and members via phone, email, fax or mail

·        Post customer payments by recording cash, cheques, and credit card transactions and entering them into the general ledger or accounting software

·        Prepare cash and cheque payments for bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank

·        Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted by the 8th day of the month

·        Reconcile Bank statements by the 8th day of the month

·        Be the focal point for petty cash approvals and replenishment processing.

·        Resolve valid or authorized deductions by entering adjusting entries

·        Resolve invalid or unauthorized deductions by following pending deductions procedures

·        Resolve collections by examining customer/member payment plans, payment history, credit line; in consultation with the CFO

·        Process monthly payroll for approval by the CFO by the 25th day of the month

·        Generate monthly, quarterly or annual reports detailing paid and unpaid invoices and other accounts receivable activity

·        Prepare for review by the CFO monthly PAYE, NSSF and VAT returns by the 5th day of the month and ensure returns are filled by the 10th day of the month.

·        Protect organization’s value by keeping information confidential

·        Update job knowledge by participating in educational opportunities

Administrative Roles

·        Carry out general secretarial duties including minute taking, and circulating/follow up on relevant action.

·        Organize and maintain the office diary of schedules and arrange for meetings.

·        Maintain oral communication with the company’s clients, members of the company and other stakeholders when requested and authorized by the responsible officer.

·        Maintain filing systems for incoming and out-going mails of both confidential and routine correspondence.

·        Tasked with maintaining proper storage and safety of Administrative files to ensure that documents are rightly arranged filed and are without errors.

·        Draft correspondence as required by the supervisor.

·        Perform any other official duties assigned by the Supervisor.

·        Assist the committee of Deep Voice Investment Club and Directors of DVIC Investments Limited in marketing activities.

·        Any other activities assigned by the supervisor.

Qualifications, Skills and Experience:

·        The ideal candidate for the Finance and Administrative Assistant job placement should preferably hold a Bachelor’s Degree in Commerce, Business Administration, Accounting, Banking and Finance, from a recognized Institution OR a Diploma in any related field from a recognized institution.

·        Good Office Management skills, Proficiency in Microsoft Office Applications.

·        Excellent command of both written and spoken English with good interpersonal skills.

·        Excellent People Skills

·        Self-driven

·        Excellent communication, analytical, organizational and technical skills

·        Ability to work with minimum supervision.

·        Confidentiality, interpersonal skills and integrity.

How to Apply:

All suitably qualified and interested candidates are encouraged to send a cover letter, copies of your academic qualifications together with your Curriculum Vitae (CV) indicating three (3) referees of whom one (1) should be your current or most recent employer electronically to the e-mail address: dvicinvestments@gmail.com . Your application should be addressed to the Head - Administration, Deep Voice investment club.

Deadline: 17th September 2020

Credit Officer at Uganda Ecumenical Church Loan Fund (ECLOF)

Job Title: Credit Officer

Employer: Uganda Ecumenical Church Loan Fund (ECLOF)

Duty Station: Kampala, Uganda

Application Deadline: 13^th Feb 2015

Job Description:

Duties and Responsibilities:

·         Conduct and promote active marketing campaigns to attract new clients

·         Manage the loan process

·         Mange portfolio growth and quality with PAR >1 day at 0%.

·         Prepare periodical daily, weekly , monthly output reports

Job requirements:

·         Degree in Business Administration, Agriculture, Microfinance or related course preferred

·         Experience in microfinance is an added advantage.

·         Determined personality with initiative, perseverance and resilience.

·         Capability and willingness to take responsibility stand up to challenges in swift manner.

·         Ready to comply and live up to and in accordance with the organization Ideals and

·         Core Values

·         Good presentational, customer care, computer and communication skills.

·         Valid riding permit is an added advantage.

How to Apply:

Interested applicants for the above positions should send in their applications addressed to the Chief Executive Officer, marked with position of interest in the upper right hand corner of the envelopE. It should include a cover letter, copies of academic certificates, detailed CV, submitted to the administrator, ECLOF-Uganda, P. O. Box 22886, Kampala, Kati House Building, ground Floor, Plot 2 Kyaggwe Road.

For any inquiries please call 0414-344249.

Only short listed candidates shall be contacted.

Audit Assistant Careers in Uganda at National Council for Higher Education (NCHE)

Job Title: Audit Assistant

Employer: National Council for Higher Education (NCHE)

Duty Station: Kampala, Uganda

Application Deadline: 15^th Feb 2015

Job Description:

Duties and Responsibilities:

·         Reports to the Internal Auditor;

·         Handles the day to day internal audit matters;

·         Assists in planning and scheduling of business activities in the IA unit;

·         Assists in the determining the adequacy of NCHE Secretariat’s network of risk management, control and governance processes as designed and represented by management;

·         Assists in determining whether resources are acquired economically, used efficiently, accounted for accurately, and protected adequately by NCHE Secretariat;

·         Assists in the reviews of the reliability and integrity of financial and operating information and the means used to identity, classify and report such information;

·         Assists in the reviews of systems established to ensure compliance with policies, plans, procedure and regulations laid down by Council as well as the Laws of

·         Uganda;

·         Assists in carrying out special investigations, management consultancy and independent reviews in areas related to fraud control, risk management, safety and security and other areas as determined by the Audit Committee;

·         Carries out any other duties that may be assigned from time to time by the superiors.

Minimum Requirements/Qualifications:

·         Holds a Bachelor’s degree in Accounting and Finance from a recognized University and must be working towards attaining a chartered accountant status with audit specialty;

·         Must have a minimum of 2 years’ experience of financial auditing in a reputable institution;

·         Must be ICT literate;

·         Must have good communication and interpersonal skills;

·         Knowledge of financial management in higher education institutions is desirable.

Expected Outputs:

·         Audit reports;

·         Work activity plans;

·         Unit evaluation reports showing targets achieved;

·         Risk assessment reports;

Salary: National Council for Higher Education will offer an attractive package to the successful candidates.

How to apply: 

Qualified candidates should submit seven (7) copies of: a hand written application letter; an up to date and detailed CV including names and contacts of three credible referees; copies of academic qualifications; and any other relevant documents. The deadline for receiving applications is two weeks from the date of this advert. Applications should be submitted during office hours (9.00am – 5.00pm) to:

The Executive Director National Council for Higher Education

Plot 34, Cavers Crescent

P. O. Box 76, Kyambogo, Uganda, East Africa.

Only short listed candidates will be contacted.

Careers at Thoughtworks - Financial Analyst

Job Title:   Financial Analyst

Employer: Thoughtworks

Duty Station: Kampala, Uganda

Application Deadline: 30 Jan 2015

Job Description:

Duties and Responsibilities:

• Manage profitability and commercial awareness of client engagements.
• Manage finance/commercial needs of office locations.
• Serve as the finance liaison with Market Leadership teams.
• Work in liaison with the Pan Africa Finance Manager to identify/fill gaps in PA operations.
• Collaborate with Global Finance team to develop best practices and processes.
• Support in tax preparation of PA business.
• Render ad-hoc support to the PA Leadership Team, PA Operation Leads and Global Controller.

Qualifications, Skills and Experience:

• The candidate should hold a master’s degree in Finance or Accounting or a fully qualified member of any one of the Accounting bodies such as CPA, ACCA.
• At least five years’ experience in financial management.
• Computer literacy i.e. Proficient in Microsoft applications (Excel, PowerPoint, Access, and Word)
• Past experience in the use of Finance management systems and tools
• Possess the ability to utilize technology to create focused management information
• A positive, can-do attitude and the proven ability to learn quickly and adapt to an ever changing business environment.
• Ability to communicate effectively both in oral and writing.
• Ability to take initiative.
• Ability to drive and deliver set results.
• Ability to lead, work with and through teams.
• Ability to pursue high standards of excellence in line with agreed policies and procedures.
• Ability to identify and appreciate the values, concerns and feelings of others.
• Ability to plan, coordinate and organize.
• Ability to change plans in light of new information or the demands of changing circumstances.
• Added Advantage
• Working knowledge of PeopleSoft financial management software.
• Past experience working with a multinational company or international NGO.

How to Apply:

All suitably qualified candidates should send their applications by click  Apply Now.
Please upload the following in your application; an updated CV / resume should include your contact information and three work related references and a one page statement describing your suitability for the role should be included.

Country Finance Manager Jobs at Agency for Technical Cooperation and Development (ACTED) in Uganda

Job Title: Country Finance Manager

Employer: Agency for Technical Cooperation and Development (ACTED)

Duty Station: Kampala, Uganda

Application Deadline: 28th Feb  2015

Job Description:

Duties and Responsibilities:

• Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
• Verify and compile monthly accounts from each base;
• Actively communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
• Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;
• Open/close bank accounts on the authority of the General Delegate;
• Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
• Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
• Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
• Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
• Ensure that procedures are adhered to in terms of contracts and payments;
• Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);
• Develop tables necessary for financial monitoring and for budget follow up within the mission;
• Analyse gaps between planned budgets and actual expenses;
• Anticipate financial risks;
• Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
• Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
• Develop budgets for project proposals according to project needs and Donor constraints;
• Draft financial reports (mid-term and final) respecting contractual deadlines;
• Guarantee the respect of Donor procedures for each financial contract.
• Update the organigramme and ToRs of the finance department according to the mission development;
• Manage the team and undertake appraisals of directly supervised colleagues;
• Ensure adequate training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
• Internal Procedures and Information Flows;
• Develop relevant management procedures within the team;
• Improve information flows within the department and with other departments and projects

Qualifications, Skills and Experience:

• The applicant should preferably hold a Master’s degree minimum in Finance or related area;
• Three or more years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
• Excellent financial and analytical skills;
• Possess excellent communication and drafting skills for effective reporting on programme financial performance;
• Possess the ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset;
• Fluency in English required - ability to communicate in local languages an asset;
• Computer literacy skills i.e. Ability to operate Microsoft Word, Excel and Project Management software

Terms and Conditions:

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package

How to Apply:

All candidates are encouraged to send their cover letters, updated CVs, and three references to: jobs@acted.org. Please include Ref : CFM/UGA/SA in subject of E-mail.

Address to:
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
France

Fax. + 33 (0) 1 42 65 33 46