Job Title: Sub-Grants Officer
Organisation: PATH
Project: United States Agency for International Development (USAID) Advocacy for Better Health
Duty Station: Kampala, Uganda
About PATH:
PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health. Learn more at www.path.org.
About USAID Project:
The United States Agency for International Development (USAID) has funded Advocacy for Better Health program in Uganda. The goal of this program is to contribute to improvements in the quality, availability and accessibility of health services by increasing citizens’ knowledge and voice, increasing community participation in health service delivery planning and improvements; and fostering cooperation among civil society actors on issues of common benefit in order to strengthen the sector over the long term. The key program objectives are to: Ensure that communities in selected districts can identify and articulate their needs and demand quality services; Ensure that the Civil Society Organizations (CSOs) develop effective advocacy initiatives, and are able to represent the communities’ demands for better quality services; to build the technical and operational capacity of the CSOs to qualify them as potential direct recipients of future USAID funding.
Key Duties and Responsibilities:
=Manage sub-granting mechanisms to ensure adherence to donor requirements related to eligibility for PATH partners, budget presentation, and other proposal requirements.
=Make sure that there is timely agreement/contract development/review/approval, both at the level of PATH and partners, ensuring adherence to both internal PATH and donor requirements.
=Guarantee that implementing partners comply with terms and conditions and procedures established in the contracting and granting documents
=Actively participate in any pre-award assessments.
=Intuitively review the sub-grant proposals, budgets and budget notes.
=Ensure that all grant and project reports are discussed with the team and passed to the donor within the required time schedule.
=Offer ongoing financial management capacity building to sub-grantees.
=Actively facilitate the disbursements of funds to sub-grantees in accordance with grant terms.
=Review and audit sub-grantees´ reports, ensure sub-grantees’ reporting timeliness.
=Review grantees’ expenditure to ensure that it is incurred in compliance with grant terms and USAID regulations.
=Maintain a detailed grant status schedule and organize grant files including all correspondences relating to grants.
=Work collaboratively with the finance team to design and manage a system to monitor financial and Grants management needs, and train and oversee relevant staff to use the system.
=Offer capacity building as needed to partners and subcontractors in budget development, financial reporting and grants monitoring.
=Manage all aspects of agreement compliance issues including branding and marking, procurement, property administration, and grant amendment processes.
=Provide capacity building and prepare training and resource materials related to grant finance accountability that can be used by staff, sub-grantees and stakeholders.
=Quickly respond to queries in relation to grants management.
=Perform grant close-outs.
=Perform any other duties as assigned by supervisor.
Qualifications, Skills and Experience:
=The candidate should possess a Degree in Business Administration, Finance, Accounting or other relevant field
=A minimum of five (5) years’ experience in grants management of large, donor-funded projects
=Past exposure and experience in capacity building of sub grantee organizations, experience in the appraisal of and evaluation of proposals and monitoring a grant portfolio;
=Demonstrated experience and skills in developing and managing budgets;
=Computer literacy skills i.e. proficient in relevant computer applications and databases; strong management, analytical, oral and written communication skills; and capacity building support;
=Excellent track record of successfully managing grants for donor-funded programs;
=Excellent management, representational, and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local languages;
=Possess the ability to travel up to 40% of the time.
=The applicants must also be legally authorized to work in Uganda
How to Apply:
All applicants must have legal authorization to work in Uganda to be considered and confirm this in their cover letter. Application materials must be submitted in English. Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. All suitably qualified candidates should visit the web link below for details on How to Apply and fill their profiles to express interest in the vacancy
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