Procurement Officer Vacancy at United Nations Regional Service Centre Entebbe (RSCE)

Job Title:Procurement Officer (UN Jobs)

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Reports to: Chief, Global Procurement Support Section

Job Opening ID: 227833

Grade: FS5

 

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

 

Key Duties and Responsibilities:  Within delegated authority, the Procurement Officer may be responsible for the following duties:

*Plans, develops and manages all procurement and contractual aspects of significant complexity related to worldwide procurement of diverse services and commodities for the United Nations Headquarters, the peace operations and the offices away from Headquarters, taking into account local economic and other conditions.

*Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

*Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

*Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.

*Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.

*Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.

*Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.

*Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data driven planning, decision-making, presentation and reporting.

*Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

*Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.

*Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

*Provides guidance to, and may supervise, new/junior staff.

Qualifications, Skills and Experience:

*The applicant for the United Nations Regional Service Centre at Entebbe (RSCE) Procurement Officer job should hold an advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS level 4) or equivalent is required.

*At least five years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.

*A minimum of two consecutive years of experience in conducting international tender exercises to award contracts for procurement of complex goods and services during the last five years is required.

*Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering systems such as Ariba or similar system is desirable.

*Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable.

*Experience working with business intelligence systems and data analysis is desirable.

Languages: fluency in oral and written English is required. Knowledge of French is desirable.

 

Competencies:

Professionalism: 

Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below

https://careers.un.org/jobSearchDescription/227833?language=en

Deadline: 16th February 2024

 

Logistics and Procurement Assistant Job Vacancy at Cress Africa Foundation Limited in Arua, Uganda

 Job Title: Logistics and Procurement Assistant  

Organisation: Cress Africa Foundation Limited

Duty Station: Arua, Uganda

Reports to: Finance Officer

About US:

CRESS was founded in 2011 by Caroline Lamb, following her visit to Kajo Keji in 2009 with the Flame International charity. This visit left Caroline very moved by the plight of the people, lack of education and health provision and poor infrastructure.

Job Summary:  

 The Logistics and Procurement Assistant, reporting to the Finance Officer, will play a key role in managing logistics and procurement activities to support the efficient implementation of CRESS AFRICA FOUNDATION LIMITED projects in Uganda.

Key Duties and Responsibilities:

Procurement Management:

*Assist in the procurement process, including vendor identification, due diligence, and contract management.

*Secure bids, negotiate contracts, and ensure compliance with procurement policies.

Logistics Coordination:

*Coordinate the logistical aspects of project activities, events, and workshops.

*Ensure timely and cost-effective delivery of goods and services.

Inventory Management:

*Manage inventory records and stock levels, ensuring compliance with organizational policies.

*Collaborate with relevant departments to monitor asset usage and maintenance.

Financial Tracking:

*Assist in tracking expenses related to logistics and procurement activities.

*Contribute to budget monitoring and financial reporting.

Compliance:

*Ensure adherence to donor requirements and organizational policies in procurement processes.

*Maintain familiarity with relevant regulations and guidelines.

Documentation:

*Maintain accurate and up-to-date records of procurement transactions.

*Prepare reports on logistics and procurement activities as required.

Team Collaboration:

*Collaborate with project teams to understand logistics and procurement needs.

*Work closely with other departments to ensure smooth coordination of activities.

Other Duties:

*Support additional tasks and projects as assigned by the Finance Officer.

Qualifications, Skills and Experience:

*The applicant must hold a Bachelor’s degree or diploma in Business Administration, Logistics, Procurement, or a related field.

*Previous experience in logistics or procurement roles is an advantage.

*Strong attention to detail and organizational skills.

*Ability to work collaboratively in a team.

*Familiarity with procurement regulations and processes.

 

How to Apply:

All candidates are encouraged to Email their applications to recruitment.cressafrica@cressuk.org

Application and CVs should be ONE PDF document and a maximum of 5 pages.

Include in your application letter:

-Mention in the subject line the position you are applying for.

-Include your gross salary request.

-Contact details (email and telephone) of 3 professional reference persons.

-Do not include copies of any certificates.

 

NB: Only shortlisted candidates will be contacted for interviews. Please note that CRESS AFRICA Foundation does not charge a fee at any stage of its recruitment process.

Deadline: 17th February 2024

Finance & Administration Manager at Seed Global Health (Seed)

Job Title:   Finance & Administration Manager    

Organisation: Seed Global Health (Seed)

Duty Station:Kampala, Uganda

About US:

Seed Global Health (Seed) envisions a world in which every country is strengthened by a robust health workforce to best meet the health needs of its population. We aim to do this through educating a rising generation of health professionals to strengthen access to quality care with a goal of saving lives and improving health.

 

Job Summary:The Finance and Administration Manager (F&A Manager) contributes his/her energy, passion and skills primarily to supporting Seed’s Uganda country program in a fast-paced office during a time of rapid growth. The position is a full-time position based in Kampala. The (F&A Manager) supports various F&A functions (including developing, maintaining and implementing policies, procedures and systems) and manages special projects related to organisational needs and priorities as requested by the Country Director and the Global F&A team.

 

This full-time position reports to the Country Director and works closely with the Global Finance & Operations Manager, respective Program Managers and officers, Global F&A team and works closely with all country and team members.

The Finance & Administration Manager heads the Finance/Administration department and works with a team consisting of a Finance Associate and Administrative/Logistics Assistant who directly report to him/her.

 

Key Duties and Responsibilities:

Finance and accounting.

*Preparation and submission of periodic financial reports of the country program activities to Boston within agreed timelines.

*Manage the accounting system and ensure that it meets the key requirements relating to reporting to Key stakeholders including segregation of donor funds and reporting to statutory bodies.

*Focal person for all Sparkrock 365 issues including training and support to the country team

*Support the Country Director and Global F&A team to ensure that all country and global teams are informed of significant issues and developments concerning the Uganda program financial management and budget monitoring of the activities including tracking and generating budget to actual reports.

*Serve as a liaison with external partners including bank officials, auditors, government agencies, vendors and attorneys as delegated by the country director.

*Liaise with the Global F&A team, primarily through the Global Finance & Operations

*Manager to ensure smooth coordination of finance and administration activities including procurement, internal and external compliance and human resource management.

*Initiate monthly funds advance requests from Headquarters based on the monthly expenditure projections of the country office activities.

*Ensure that all cash requisitions are authorised before payment and that every payment must be made on a payment voucher immediately.

*Ensure that all supporting documents are properly filed appropriately both in soft and hard copies per documented procedures and stipulated by the law for compliance and tax auditing if/when needed.

*Supervise the maintenance of petty cash level in the safe according to approved amounts at any point in time. Ensure the safe is always under lock and key.

*With support from the Global F&A team and the Country director, Lead the year-end audit exercises of the books of accounts for the country office.

*Support the Global F&A team in preparing for global end-of-year audit exercises.

*Maintain set internal control measures and advise on measures for strengthening and/or optimising the internal controls from time to time.

*Work alongside the Country Director and other team members to proactively monitor

the budget, identify the potential for underspending or overspending and take the necessary measures to address.

*File tax returns and corporate returns accordingly as required by law or Seed policy.

Administrative/operations support

*Ensure compliance to statutory obligations in line with our International NGO status in-country with different bodies such as Uganda Revenue Authority, NSSF, National NGO bureau, Immigration office, etc.

*Manage country office inventory, including periodic quarterly/annual inventory of all equipment and supplies.

*Manage country office procurement processes, including updating the database of providers for goods and services commonly required by the country office, regular procurement of office supplies, assisting Seed partners with program-related program purchases, and coordinating deliveries and pickups of office or other supplies.

*Provide updates to Seed partners as instructed or delegated by the Country Director.

*Manage assets and office equipment.

*Supervise the administrative and logistics function to provide administrative support including general management of the office ensuring that all facilities are functioning well for a conducive work environment.

Program support.

*Oversee logistical and administrative support to the country team during country program activities and team meetings.

*Research and synthesise financial information to inform planning, strategic decision-making activities, and grant proposals.

*Responding promptly to queries and internal requests for information.

8Support the Country Director and Country team to develop, and monitor budgets and have appropriate actions in line with stipulated budgetary processes.

Human Resources support

*Prepare the monthly payroll, file related taxes and process payments against such returns (PAYE, WHT, LST).

*Maintain and update personnel files on the HR management platform.

*Support the recruitment process for new positions including local advertisements.

*Assist the Country Director and Director Human Resources in recruitment exercises as well as handling staff separation from the organisation.

*Administer and implement staff benefits and welfare packages as stipulated on the benefits/welfare packages policy.

*Assist the Country Director and Global HR team with administering safety and security protocols and responding to needs as they arise.

*Perform any such other duties as shall from time to time be assigned by the Country Director or such other designated officer.

Qualifications, Skills and Experience:

*The applicant must at least hold a Bachelor’s degree in accounting & finance or related discipline.

*A full professional qualification in accounting is desirable and a minimum of level 3 is a must.

*At least five years’ experience working in a busy international NGO setting – a minimum of three years should have been as part of senior management.

*Proficiency in ERPs such as Microsoft Dynamics, Business Central or similar software.

*Excellent proficiency in Microsoft suite especially Excel and Word.

*Proficiency in PowerBi or other data visualization and reporting software is a plus.

*Excellent interpersonal skills.

*Excellent oral and written communication skills.

*Organised, detail and result oriented.

*Flexibility and proven ability to handle multiple tasks and manage project deadlines.

Compensation:  Competitive base salary commensurate with experience, as well as health/dental/eye insurance, attractive leave packages, and professional development benefits.

 

How to Apply:

All interested applicants should email a cover letter and current CV/resume not exceeding 5 pages indicating 3 referees and their contacts addressed to: Human Resources, Seed Global Health, info-uganda@seedglobalhealth.org

Please indicate ‘Finance & Administration Manager, Uganda’ in the subject line of your email.

Deadline: 27th February, 2024

NB: Only shortlisted candidates will be contacted for interviews.