Procurement Officer Vacancy at United Nations Regional Service Centre Entebbe (RSCE)

Job Title:Procurement Officer (UN Jobs)

Organisation: United Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Reports to: Chief, Global Procurement Support Section

Job Opening ID: 227833

Grade: FS5

 

About US:

The Regional Service Centre in Entebbe, Uganda (RSCE) was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

 

Key Duties and Responsibilities:  Within delegated authority, the Procurement Officer may be responsible for the following duties:

*Plans, develops and manages all procurement and contractual aspects of significant complexity related to worldwide procurement of diverse services and commodities for the United Nations Headquarters, the peace operations and the offices away from Headquarters, taking into account local economic and other conditions.

*Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

*Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

*Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.

*Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.

*Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.

*Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.

*Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data driven planning, decision-making, presentation and reporting.

*Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

*Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.

*Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

*Provides guidance to, and may supervise, new/junior staff.

Qualifications, Skills and Experience:

*The applicant for the United Nations Regional Service Centre at Entebbe (RSCE) Procurement Officer job should hold an advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS level 4) or equivalent is required.

*At least five years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management or related area is required.

*A minimum of two consecutive years of experience in conducting international tender exercises to award contracts for procurement of complex goods and services during the last five years is required.

*Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar system and/or working with e-tendering systems such as Ariba or similar system is desirable.

*Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable.

*Experience working with business intelligence systems and data analysis is desirable.

Languages: fluency in oral and written English is required. Knowledge of French is desirable.

 

Competencies:

Professionalism: 

Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

 

How to Apply:

All suitably qualified and interested candidates who wish to join the United Nations should apply online at the link below

https://careers.un.org/jobSearchDescription/227833?language=en

Deadline: 16th February 2024

 

Logistics and Procurement Assistant Job Vacancy at Cress Africa Foundation Limited in Arua, Uganda

 Job Title: Logistics and Procurement Assistant  

Organisation: Cress Africa Foundation Limited

Duty Station: Arua, Uganda

Reports to: Finance Officer

About US:

CRESS was founded in 2011 by Caroline Lamb, following her visit to Kajo Keji in 2009 with the Flame International charity. This visit left Caroline very moved by the plight of the people, lack of education and health provision and poor infrastructure.

Job Summary:  

 The Logistics and Procurement Assistant, reporting to the Finance Officer, will play a key role in managing logistics and procurement activities to support the efficient implementation of CRESS AFRICA FOUNDATION LIMITED projects in Uganda.

Key Duties and Responsibilities:

Procurement Management:

*Assist in the procurement process, including vendor identification, due diligence, and contract management.

*Secure bids, negotiate contracts, and ensure compliance with procurement policies.

Logistics Coordination:

*Coordinate the logistical aspects of project activities, events, and workshops.

*Ensure timely and cost-effective delivery of goods and services.

Inventory Management:

*Manage inventory records and stock levels, ensuring compliance with organizational policies.

*Collaborate with relevant departments to monitor asset usage and maintenance.

Financial Tracking:

*Assist in tracking expenses related to logistics and procurement activities.

*Contribute to budget monitoring and financial reporting.

Compliance:

*Ensure adherence to donor requirements and organizational policies in procurement processes.

*Maintain familiarity with relevant regulations and guidelines.

Documentation:

*Maintain accurate and up-to-date records of procurement transactions.

*Prepare reports on logistics and procurement activities as required.

Team Collaboration:

*Collaborate with project teams to understand logistics and procurement needs.

*Work closely with other departments to ensure smooth coordination of activities.

Other Duties:

*Support additional tasks and projects as assigned by the Finance Officer.

Qualifications, Skills and Experience:

*The applicant must hold a Bachelor’s degree or diploma in Business Administration, Logistics, Procurement, or a related field.

*Previous experience in logistics or procurement roles is an advantage.

*Strong attention to detail and organizational skills.

*Ability to work collaboratively in a team.

*Familiarity with procurement regulations and processes.

 

How to Apply:

All candidates are encouraged to Email their applications to recruitment.cressafrica@cressuk.org

Application and CVs should be ONE PDF document and a maximum of 5 pages.

Include in your application letter:

-Mention in the subject line the position you are applying for.

-Include your gross salary request.

-Contact details (email and telephone) of 3 professional reference persons.

-Do not include copies of any certificates.

 

NB: Only shortlisted candidates will be contacted for interviews. Please note that CRESS AFRICA Foundation does not charge a fee at any stage of its recruitment process.

Deadline: 17th February 2024

Procurement Assistant at Amref Health Africa in Kampala Uganda

 Job Title:Procurement Assistant   

Organisation: Amref Health Africa

Duty Station: Kampala, Uganda

Reports to: Procurement Officer

About US:

Amref Health Africa is the largest international health development organization based in Africa. With headquarters in Kenya, Amref Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania, Southern Africa and Western Africa providing services to over 30 countries. Working with and through African communities, health systems and governments, Amref Health Africa aims to close the gap that prevents people from accessing their basic right to health. Amref Health Africa is committed to improving the health of people in Africa by increasing sustainable health access to communities in Africa through solutions in human resources for health, health service delivery, and investments in health. Our Vision is Lasting Health Change in Africa.

Job Summary:   The Procurement assistant will support the procurement unit in its daily operations in order to realize the organizational strategic objectives.

Key Duties and Responsibilities

Coordination of Procurement Processes

*Receive all incoming requisitions and co-ordinate the flow in an effective and efficient manner using the laid down procedures.

*Follow up with suppliers on the sourcing process to ensure timely delivery to end user.

*Maintain an updated supplier’s database.

*Prepare Local Purchase Orders and send them to suppliers

Tender Processes

*Assist in preparation  of  tender  documents  and  soliciting  of tender/quotations.

*Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.

*Carry out analysis of quotations and prepare relevant reports.

Internal and External Relations

*Assist in fostering good business relationships between suppliers and internal

*Answer incoming queries regarding outstanding procurement requests.

*Preparing reports for the Tender Committee.

Contract Management

*Assist in managing contracts with suppliers of goods and services.

*Assist in risk analysis of contract conditions, costs and sub-contracts.

*Prepare donor reports on procurement matters.

Filing and Documentation    

*Responsible for filling registry of purchases related documents.

*Develop various reports as required by the department and users.

Tender Committee Reports

*Prepare monthly reports for tender committee approvals (through minutes and via emails).

*Preparation of RFQs and Quotations Analysis

*Prepare RFQs for PRs raised on a daily basis.

*Prepare quotations analysis for  quotations  received  for  Procurement Officer’s approval.

Taking of Evaluation Minutes and Tender Openings

*Prepare tender opening and evaluation minutes as assigned and ensure the participants duly sign them.

Disposal of Assets Reports    

*Prepare reports/minutes for disposal of used motor vehicles and assorted items as and when assigned.

Qualifications, Skills and Experience:

*Bachelor of Procurement and Logistics, Bachelor of Procurement and Supply Chain Management

(Member of Chartered Institute of Procurement and Supply (CIPS)

*Minimum of three (3) years’ experience in the procurement function.

*Procurement analysis.

*Supply chain management.

*Report writing.

*Excellent oral and written communication skills.

*Analytical and attention to details.

*Good coordination, problem solving and networking skills.

*Team player.

*Strong interpersonal skills.

*High integrity and honesty.

*Ability to work under minimal supervision.

*Ability to work under pressure.

*Hard working and result oriented.

*Ability to write clearly, concisely and in a logical manner.

How to Apply:

Interested? Please visit our website the link below to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience.

https://amref.org/job/procurement-assistant-3

Deadline: 19th February 2024

 

 

Supply Chain Officer Jobs at World Vision Uganda

 Job Description:

Vacancy title: Supply Chain Officer

Jobs at: World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.
Position: Supply Chain Officer
Report to: Supply Chain Manger
Location: Kampala – National Office
Purpose of the position:
To provide Support to world Vision Uganda budget management through strategic sourcing of quality goods and services in a timely manner at the lowest possible cost for clusters and projects in accordance to Supply Chain Management policy and other guidelines to promote child well-being aspirations in line with Our Promise .

Key Outputs/Responsibilities.
• Support the project procurement planning processes in line with the budgets for approval and implementation
• Undertake acquisition processes of goods 4 clusters / projects and services in conformity with the existing policies for the benefit of the users, children and their communities
• Conduct strategic sourcing with negotiated pre priced framework contracts for goods and services in accordance to the set goals
• Upload all contracts into Provision and conduction all procurements in Provision.
• Provide capacity building Provision users.
• To develop, manage Supplier data base and suppliers relationships. Perform Supplier development and conduct annual vendor audit.
• Contribute to the preparation and submission of timely, accurate and relevant Monthly, Quarterly and Annual reports. – Open PO’s contract status and PR status on weekly, monthly quarterly, and yearly

Qualifications: Education/Knowledge/Technical Skills and Experience.
• Bachelor’s Degree of Procurement and Supply Chain Management or CIPs.
• Minimum of two years’ experience in a similar position working with an INGO
• Experience with an engineering background is an added advantage / highly desirable
• Knowledge of generic Supply Chain management systems and forms
• Strong sense of personal integrity and commitment.
• Excellent interpersonal, organizational and time management skills
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.
• Analytical skills
• Customer care skills
• Negotiation skills
• Excellent communication skills

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/supply-chain/supply-chain-officer/15412 

Application Deadline: 14 October 2020.  

Procurement Officer Job at Mariestopes Uganda

 JOB DESCRIPTION:

Vacancy title:
Procurement Officer

 

JOB DETAILS:
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to assist in the process that ensures that all procurement of goods and services in Marie Stopes across all activities and departments meets the standards of quality, quantity, time, price and place..

Key Responsibilities
1. Process Purchase Requisition Forms (PRFs) in to Purchase Orders using INFLOW and follow up with vendors for delivery.
2. Organizing and maintain computerized and hard copy procurement files according to established filing systems.
3. Verify invoices and delivery notes by ensuring that they tally with the Purchase Order.
Vendor Management Activities
• Maintain pre-qualified vendor database as authorized.
• Correspond with vendors regarding prices, product availability and delivery.
• Facilitate in product sample approvals by the respective user department where applicable.
Operational Procurement Activities
• Coordinate and schedule meetings with vendors.
• Perform procurement activities relating to review of completeness of PRFs and Request for Quotations (RFQs).
• Take minutes of procurement committee meetings.
• Respond to queries directed to procurement and logistics and escalate where necessary
• Update the weekly procurement tracker and share to all MSIU staff
• Coordinate dispatch of supplies to the warehouse and/or to user departments
• Compile Monthly procurement reports on the following;- PRF’s received, Processing Time for PRF’s, Purchase Orders Issued, Savings made,
• Ensure Compliance to MSI procurement policies and procedures
• Ensure that Value for Money is achieved in all procurements handled through aggressive negotiations, ensuring that goods / services procured are fit for purpose.
• Timely processing of PRF’s received from user departments
• On Time and In Full delivery of goods and services procured.
• Maintain good relationships with both internal and external stakeholders
• Process supplier invoices, ensuring that right and complete documentation is processed and provided to the Administration and Finance departments to support payments.

Knowledge and Experience
• Minimum of 3 years working experience in the same capacity in a busy organisation
• Attention to detail and high level of accuracy
• Proficiency in use of MS Excel, MS Word, Outlook and other computer applications
• Excellent interpersonal skills, the ability to build effective working relationships at all levels internally and externally
• Excellent oral and written communication skills
• Excellent report writing skills
• Ability to work autonomously
• Ability to work under pressure and to deadlines

Qualifications and Training (essential/ desirable)
• Bachelor’s degree in business administration, commerce, procurement from a recognised institution of higher learning, MCIPS or working towards MCIPS

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MS encourages in all employees and they are defined below:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other

Job Experience: Minimum of 3 years

Job application procedure:
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.

 

 

Supply Chain Management Advisor Careers at IntraHealth International in Uganda

Job Title: Supply Chain Management Advisor

Requisition Number: 14-0074

Employer: IntraHealth International

Duty Station: Kampala, Uganda

Application Deadline: 30 Jan 2015

Job Description:

Duties and Responsibilities:

• Offer technical leadership and expertise to the project to address bottlenecks and related supply chain difficulties.
• In charge of building the local capacity to track inventories of essential items and complete re-supply requests in a timely and accurate manner.
• Actively collaborate with private and public sector commodity suppliers as well as USAID-funded mechanism on supply chain issues.
• Build local capacity for quantifications and forecasting of medicines, supplies, and other health commodities.
• Strengthen timely ordering, distribution, stock management and rational use of commodities at service delivery points per MOH guidelines.
• Offer technical guidance to improve record keeping, timely reporting and accountability for medicines, supplies and other health commodities for HIV and MNCH.
• Strengthen district capacity to routinely monitor and supervise medicine and commodity management at district and facility level.
• Actively coordinate with other project team members to carry out the above functions.

Qualifications, Skills and Experience:

• The ideal candidate should hold a Master’s degree in public health or a related field.
• At least five years of mid-level or senior experience in technical expertise and theoretical and practical knowledge in the following areas: health commodities logistics and management, supply chain systems, health systems.
• A minimum of  three years’ experience successfully working with the Ministry of Health and other key stakeholders in Uganda, and preferably in Karamoja.
• Past exposure and experience working on projects supported by United States Government is preferred.
• Demonstrated knowledge of the challenges impacting health service delivery in Karamoja.
• Excellent oral and written communication skills in English. Fluency in a local language is an advantage.
• The applicant must be a Citizen or permanent resident of Uganda.

Personal Competencies:
1. Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives within your role that result in improvement of IntraHealth's performance and meeting objectives, results and global commitments.
2. Accountability: Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high quality results for IntraHealth's success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
3. Service Excellence: Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
4. Strategic Thinking: Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization and industry-specific expertise and apply sound decision making processes to reach productive resolutions that translates strategy into actionable business plans.
5. Client Relationship Management: Knowledge and ability to determine and satisfy client needs (internally and externally) and maintain partnering and productive relationships during engagements, including influencing, communicating, presenting, facilitating, and managing new relationships.
6. Effective Communication (Oral and Written): Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

How to Apply:

All candidates who wish to join IntraHealth International’s USAID Project should Apply Online at the web link below.

Apply Now  https://rew22.ultipro.com/INT1028/JobBoard/JobDetails.aspx?__ID=*4D1D320EE0749C83

Relationship Officer Jobs in Uganda at Entrepreneurs Financial Centre (EFC)

Job Title: Relationship Officer

Employer: Entrepreneurs Financial Centre (EFC)

Duty Station: Kampala, Uganda

Application Deadline: 23rd Jan 2015

Job Description:

Qualifications, Skills and Experience:

• He/ she should possess a Bachelor’s Degree in a relevant field
• At least three years of working experience in sales related role
• Highly innovative problem solving skills
• Possess excellent interpersonal skills with customer service and teamwork orientation
• Action and results oriented with good time management and analytical skills
• Exhibit willingness to learn on the job with high motivation
• Fluency in both English and Luganda

How to Apply:

All suitably qualified candidates should send their applications with a detailed CV at our head offices in Ndeeba on Master Wood Plaza or email only CV and application to: HR_OFFICER@efcug.com.

NB: Only qualified candidates will be contacted for an interview.

Procurement and Logistics Officer at Uganda Nurses and Midwives Board (UNMEB)

Job Title: Procurement and Logistics Officer

Job Ref: UNMEB/HRM/PO/006/15

Employer: Uganda Nurses and Midwives Board (UNMEB)

Duty Station: Kampala, Uganda

Application Deadline: 9th Feb 2015

Job Description:

Duties and Responsibilities:

• Issue solicitation documents and any amendments
• Manage bid openings, receipt and closings;
• Oversee the bid evaluation processes;
• Make timely submissions to contracts committee for approval and award;
• Regularly inspect the records of user departments relating to contracts management;
• In charge of preparing bid documents;
• Offer technical support and advice to user departments on individual procurement and disposal methods and practices;
• Actively monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the awarded contracts;
• Report significant departures from the terms and conditions of an awarded contract to the Accounting Officer;
• Prepare and submit procurement and disposal Statutory reports;
• Performing any other relevant duty as assigned by the relevant Supervisor.

Qualifications, Skills and Experience:

• All applicants should hold an Honors Bachelor’s Degree in Procurement/Supply Chain Management from a recognized awarding Institution.
• Possession of a relevant Post Graduate qualification is very desirable.
• Relevant procurement and disposal work experience in a reputable institution is desirable.
• Core Competencies: Confidentiality, professionalism, integrity, teamwork, efficiency & effectiveness, transparency, confident and self-motivated and initiative.
• Age: Between 25 - 40 years

How to Apply:

All suitably qualified and interested candidates are encouraged to send their hand written applications to the Executive Secretary, Uganda Nurses and Midwives Examinations Board, Plot 52 (B) & (C) Ntinda II Road Naguru, P.O. Box 3513, Kampala, Uganda.

NB: The complete applications should bear the title of the post as well as the Reference Number (Check at the Top of this Advert) specified against the vacancy, attaching detailed Curriculum Vitae with day time telephone contacts and three referees. Applicants should attach a set of 3 photocopies of their certificates and 3 Passport size photographs.

Maintenance & General Services Jobs at Bank of Uganda (BoU)

Job Title:  Head of Unit - Maintenance & General Services  

Job Ref: PDU4.06

Employer: Bank of Uganda (BoU)

Duty Station: Kampala, Uganda

Application Deadline: 19th Jan 2015

Job Description:

Duties and Responsibilities:

• In charge of the procurement of Maintenance  & General Services as per procurement plan
• Work closely with users in review of terms of requirement for the Maintenance  & General Services assigned
• Prepare solicitation documents for Maintenance  & General Services tenders
• In charge of preparing evaluation criteria for Maintenance  & General Services tenders
• Routinely prepare invitations to bid
• Offer support in receipt of bids for Maintenance  & General Services tenders
• Provide technical support in opening of bids for Maintenance  & General Services tenders
• Actively participate and facilitate evaluation exercises for Maintenance  & General Services
• Prepare evaluation minutes and reports for Maintenance  & General Services tenders
• Participate and facilitate negotiations exercises for Maintenance  & General Services Tenders
• Prepare negotiation minutes and reports for Maintenance & General Services tenders
• Prepare write-ups for approval of Maintenance  & General Services tenders by approving authority
• Prepare announcements of evaluation results of the tendering exercises where applicable
• Prepare Local Purchase Orders
• Keenly review contracts for Maintenance  & General Services procurements
• Actively monitor service providers for delivery of the required services
• Support HOS and provide timely information whenever required
• Perform any other duties assigned by Head of Section, Division and Department

Key Performance Indicators:

• Tender documentation
• Signed Evaluation Reports
• Signed Negotiation Reports
• Services delivered as per Procurement Plan
• Services procured in compliance to procurement laws / procedures
• Services  procured meet user requirements
• Value for money in Procurement of Maintenance  & General Services

Qualifications, Skills and Experience:

• The applicants for the Banking Job should hold a First class or Upper Second Degree in Procurement, Commerce, Business Administration, Law, Engineering and Economics from a recognised university/ institution. Qualifications in CIPS or any other procurement professional qualification is highly desirable
• At least four (4) years working experience in procurement of Services
• Possess excellent organisational and communication skills.
• Be a good team player in a diverse environment.
• Highly self-motivated with ability to work under minimal supervision
• Ability to be ready to work beyond normal call of duty.
• Computer literacy skills.
• Age: Between 30- 35 years.

How to Apply:

The complete application letters must be accompanied by:
A detailed Curriculum Vitae. Candidates MUST use this BoU Curriculum Vitae to send their Curriculum Vitae . download here
Copies of academic qualifications, testimonials and professional training certificates.
Names and contacts of three referees.

The completed applications should be delivered to the Bank of Uganda Headquarters, Plot 37/45 Kampala Road and should be addressed to:
The Director,
Human Resource Department,
Bank of Uganda,
P.O Box 7120,
Kampala, Uganda

Jobs at Bank of Uganda - Head of Unit Works

Job Title:  Head of Unit Works (Branches and Currency Centres)

Reports to: Head of Section Works and Repairs

Job Ref: PDU4.09

Employer: Bank of Uganda (BoU)

Duty Station: Kampala, Uganda

Application Deadline: 19^th Jan 2015

Job Description:

Duties and Responsibilities: 

·         In charge overseeing the procurement of Works  as per procurement plan

·         Work closely with users in review of terms of requirement for the Works required

·         Responsible for preparing solicitation documents for works tenders

·         Prepare evaluation criteria for works tenders

·         Prepare invitations to bid

·         Offer technical support in receipt of bids for Works tenders

·         Provide support in opening of bids for Works tenders

·         Actively participate and facilitate evaluation exercises for Works

·         Prepare evaluation minutes and reports for works tenders

·         Participate and facilitate negotiations exercises for Works Tenders

·         Prepare negotiation minutes and reports for Works tenders

·         Prepare write-ups for approval of works tenders by approving authority

·         Prepare announcements of evaluation results of the tendering exercises where applicable

·         Prepare Local Purchase Orders

·         Intuitively review contracts for Works procurements

·         Monitor service providers for delivery of the required Works

·         Technically support HOS and provide timely information whenever required

·         Perform any other duties assigned by Head of Section, Division and Department.

Key Performance Indicators:

·         Tender documentation for Works

·         Evaluation minutes reports for works tenders

·         Negotiation minutes and reports for works tenders

·         Works procurements delivered as per Procurement Plan

·         Works procured in compliance to procurement laws / procedures

·         Works procurements meet user requirements

·         Value for money in Works procurements

 

Qualifications, Skills and Experience: 

·         The best candidate should possess a First class or Upper Second Degree in Procurement, Civil Engineering, Commerce, Business Administration and Economics from a recognised university/ institution.

·         Possession of a Diploma in CIPS or any other procurement professional qualification is highly desirable.

·         At least four (4) years working experience in procurement of Works

·         Excellent organisational and communication skills.

·         Good team player in a diverse environment.

·         Should be ready to work beyond normal call of duty.

·         Computer literacy skills

·         Age: Between 30- 35 years.

How to Apply:

The complete application letters must be accompanied by:

A detailed Curriculum Vitae. Candidates MUST use this BoU Curriculum Vitae to send their Curriculum Vitae . download here

Copies of academic qualifications, testimonials and professional training certificates.

Names and contacts of three referees.

The completed applications should be delivered to the Bank of Uganda Headquarters, Plot 37/45 Kampala Road and should be addressed to:

The Director,

Human Resource Department,

Bank of Uganda,

P.O Box 7120,

Kampala, Uganda

Supply and Logistics Officer Job Vacancy at the United Nations International Children’s Emergency Fund (UNICEF)

Job Title: Supply and Logistics Officer

Organisation: United Nations International Children’s Emergency Fund (UNICEF)
Duty Station: Kampala, Uganda
Reports to: Supply Manager

About UNICEF:
UNICEF, the United Nations Children’s Fund, is the driving force that helps build a world where the rights of every child are realized.  Uganda is one of the over 190 countries and territories around the world where we work to overcome the obstacles that poverty, violence, disease, and discrimination place in a child’s path.

Job Summary: The Supply and Logistics Officer will primarily be responsible for assisting in the procurement, distribution and monitoring of UNICEF's supplies, in support of the Country Programme.

Key Duties and Responsibilities:

-Assists in the implementation of the supply component of the Country Programme, including a system for the procurement and distribution of supplies to all project sites.
-Interacts with the Programme Section in the preparation of appropriate documents: Supply plans, Supply / contracts requisitions and purchase orders, etc.; according to procurement specifications and supply procedures.
-Support the Supply Manager with logistics planning, and arrangements facilitating efficient clearance, storage and distribution of supplies and equipment to end-users from ports of entry and warehouses.
-Embark on local procurements, as required.
-Participates in CRC. When required, maintains contact with customs and immigration officials, follows up on preliminary supply clearance documentations to facilitate timely customs clearance of supplies and equipment, in keeping with established protocol.
-Performs field visits to project sites and sub-offices to inventory and monitor supply inputs.
-Proposes corrective actions to improve logistical procedures.
-Identifies training needs and develops training activities in supply management for UNICEF's staff/consultants and counterparts, designed to improve supply delivery
-Performs any other duties, as required, by the Supply Manager.

Qualifications, Skills and Experience:

-The candidate should possess a University degree in Business Administration, Supply & Logistics Management or related field.
-A minimum of two years of professional work experience in supply/logistics management at the national and international levels.
-Demonstrated analytical and negotiating skills.
-Ability to implement training.
-Possess the ability to respond effectively to emergency needs,
-Ability to work effectively and harmoniously in an international multicultural environment.
-Fluency in both spoken and written English

Personal Competencies:

-Core Competencies (Required): Communication; Drive for Result; Working With People
-Functional Competencies (Required): Applying Technical Expertise; Following Instructions and Procedures; Planning and Organizing

How to Apply:
UNICEF is committed to gender equality in its mandate and its staff; qualified female candidates are strongly encouraged to apply.
Applications will be considered only if accompanied by an updated CV and P11 form, as well as the most recent performance evaluation report.
If applications are sent by email, please clearly indicate the position applied for and use this order to name your file attachments: Firstname_Lastname followed by document e.g. Gold_MukasaP11 or Gold_MukasaCV or Gold_ MukasaApplication.
UNICEF is a smoke free environment.
Only short listed candidates will be contacted.

Applicants interested in the above position should send their resume to:
Human Resource Specialist,
UNICEF Kampala, Uganda,
Plot 9, George Street,
P.O. Box 7047, Kampala-Uganda.
Via email to: ugderecruit@unicef.org

Deadline: 8th February, 2014

Procurement Officer Vacancy at the Ministry of Energy & Mineral Development (MEMD) in Entebbe, Uganda

Job Title: Procurement Officer

Organisation: Ministry of Energy & Mineral Development (MEMD)
Duty Station:  Entebbe, Uganda
Reports to: Commissioner, PEPD.

About Us:
The Government of Uganda through the Ministry of Energy & Mineral Development (MEMD) requires the services of qualified and experienced persons for the posts indicated below to work at the Petroleum Exploration & Production Department (PEPD), Entebbe.

Job Summary: The Procurement Officer will take forward the procurement aspects in the department such as the procurement and implementation of goods and service contracts for the department including those of the refinery project, coordinate and manage the sourcing and procurement activities of the growing upstream oil and gas sector through benchmarking, contracting excellence, market intelligence and supplier management. In addition, the officer will contribute to the review and monitoring of procurement guidelines and procedures for the oil companies operating in the sector.

Key Duties and Responsibilities:

Prepare annual procurement and disposal plans and formulation of a procurement monitoring framework for the department.
Ensure that procurements are performed in accordance with acceptable principles and practices and procurement regulations of Uganda (GOU PPDA Act).
Prepare bid documents, Requests for Quotations, Requests for Proposals and adverts for procurement opportunities and follow up their implementation.
Participate in reviewing and evaluating bids/proposals together with preparing submissions from the relevant authorities.
Participate in monitoring and supervision of all procurement functions in the Department.
Maintenance of a database of suppliers and service providers.
Preparation of monthly, quarterly and annual procurement reports for submission to relevant authorities.
Provide relevant advise on procurement related issues and provide timely responses to any procurement queries.
Perform any other duties assigned by the Management.

Qualifications, Skills & Experience:

The candidate should hold a bachelor’s degree from a recognized University, (with minimum of Upper Second) in Procurement and Supply Chain and Logistics Management, B.Com, Business Administration (Hons) or any related field.
Professional qualifications in Procurement (CIPS) will be an added advantage
Knowledge of relevant procurement laws of Uganda and those for development partners.
Working experience in a busy procurement office will be an added advantage.
Ability to work long hours in Entebbe to meet the set deadlines.
Good interpersonal and communication skills and able to work with a multiplicity of stakeholders.
The applicant should also be highly innovative and creative thinker.
Possess excellent computer, writing, and presentation skills.
High degree of integrity, self-driven and able to set own work schedule with rigorous deadlines.
Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision.
Age: Between 25-35 years.

How to Apply:
All suitably qualified job seekers should download an application form from the ministry’s website www.petroleum.go.ug in the Jobs and Tender section. The applicant should fill
this form electronically and print it for submission together with their curriculum vitae and photocopies of the academic documents to Amber House Second Floor Room, A 203, Kampala Road, Uganda.
Physical Address:
The Permanent Secretary, Ministry of  Energy and Mineral Development, P.O. Box 7270, Kampala, Uganda.
Location: Amber House, Kampala Road. Tel: 256-414-344414.
Attn:The Principal Human Resource Officer, Room A 203

Deadline:6th January, 2014