Procurement Officer Job at Mariestopes Uganda

 JOB DESCRIPTION:

Vacancy title:
Procurement Officer

 

JOB DETAILS:
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to assist in the process that ensures that all procurement of goods and services in Marie Stopes across all activities and departments meets the standards of quality, quantity, time, price and place..

Key Responsibilities
1. Process Purchase Requisition Forms (PRFs) in to Purchase Orders using INFLOW and follow up with vendors for delivery.
2. Organizing and maintain computerized and hard copy procurement files according to established filing systems.
3. Verify invoices and delivery notes by ensuring that they tally with the Purchase Order.
Vendor Management Activities
• Maintain pre-qualified vendor database as authorized.
• Correspond with vendors regarding prices, product availability and delivery.
• Facilitate in product sample approvals by the respective user department where applicable.
Operational Procurement Activities
• Coordinate and schedule meetings with vendors.
• Perform procurement activities relating to review of completeness of PRFs and Request for Quotations (RFQs).
• Take minutes of procurement committee meetings.
• Respond to queries directed to procurement and logistics and escalate where necessary
• Update the weekly procurement tracker and share to all MSIU staff
• Coordinate dispatch of supplies to the warehouse and/or to user departments
• Compile Monthly procurement reports on the following;- PRF’s received, Processing Time for PRF’s, Purchase Orders Issued, Savings made,
• Ensure Compliance to MSI procurement policies and procedures
• Ensure that Value for Money is achieved in all procurements handled through aggressive negotiations, ensuring that goods / services procured are fit for purpose.
• Timely processing of PRF’s received from user departments
• On Time and In Full delivery of goods and services procured.
• Maintain good relationships with both internal and external stakeholders
• Process supplier invoices, ensuring that right and complete documentation is processed and provided to the Administration and Finance departments to support payments.

Knowledge and Experience
• Minimum of 3 years working experience in the same capacity in a busy organisation
• Attention to detail and high level of accuracy
• Proficiency in use of MS Excel, MS Word, Outlook and other computer applications
• Excellent interpersonal skills, the ability to build effective working relationships at all levels internally and externally
• Excellent oral and written communication skills
• Excellent report writing skills
• Ability to work autonomously
• Ability to work under pressure and to deadlines

Qualifications and Training (essential/ desirable)
• Bachelor’s degree in business administration, commerce, procurement from a recognised institution of higher learning, MCIPS or working towards MCIPS

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviours that MS encourages in all employees and they are defined below:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other

Job Experience: Minimum of 3 years

Job application procedure:
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.

 

 

Social Media Exective Job at Greenlight Planet in Kampala

Job Description

Vacancy title:
Social Media Executive

Jobs at:

Greenlight Planet

Duty Station:
Within Uganda , Kampala , East Africa

JOB DETAILS:
About the Organisation:
Greenlight Planet is a US venture-backed, award-winning social enterprise driven by a mission to empower under-electrified communities with access to clean and affordable solar lighting. To date, more than 3 million households in low-income off-grid communities use Greenlight's Sun King™ line of solar home lighting solutions..

Job Description:
The Call Centre Agent, Social Media will work closely with sales and marketing department in developing and implementing our social media strategy in order to increase our social media presence and improve our marketing and sales efforts. Recruitment for this position is part of a very special project called the Off-Grid Talent Initiative, run by Shortlist in partnership with UKAID and the Carbon Trust. If you are hired for the position, not only will you join your new company but you will also become a part of the OGTI Clean Energy Leaders’ Community. This includes mentorship, peer network support, online training and other exclusive resources, as well as follow up over the length of your contract. Apply today, begin a career in the renewable energy industry with your new company, and become a part of the OGTI
Clean Energy Leaders..

Key Responsibilities:
● Responding to customers regarding their Social Media messages to improve their experience with Sun King products and services
● Resolving customers’ product issues
● Following up on incoming leads and working on converting them to sales
● Adapting the brand voice and communicating with social media followers and customers through channels including Facebook, Twitter, and Instagram
● Providing excellent customer service with great attention to detail in both written and audio responses
● Offering advice and product knowledge to an engaged customer base
● Following up with customers through email and phone as needed
● Brainstorm campaigns
● Prepare reports based on analytic findings

Does this sound like you?

● Clear thinking/problem-solving ability
● Should be flexible, willing to stretch and achieve over and above base expectations
● Strong phone and verbal communication skills along with active listening

Years of experience: 0-2

Work Hours: 8

Job application procedure
If interested, please click here . Alternatively, you can copy and paste this link your browser to apply for the job: https://jobs.shortli.st/2FSrzKE 

Application Deadline: 17^th October 2020.

Customer Service Executive at Greenlight Planet in Kampala

 Vacancy title:

Customer Service Executive

Jobs at:

Greenlight Planet

JOB DETAILS:
About the Role:
Greenlight Planet is a US venture-backed, award-winning social enterprise driven by a mission to empower under-electrified communities with access to clean and affordable solar lighting. To date, more than 3 million households in low-income off-grid communities use Greenlight's Sun King™ line of solar home lighting solutions..

Job Description:
The Customer Service Executive will work closely with the Operations and Sales teams to serve existing and potential customers by providing product and service information while resolving product issues effectively.
Recruitment for this position is part of a very special project called the Off-Grid Talent Initiative, run by Shortlist in partnership with UKAID and the Carbon Trust. If you are hired for the position, not only will you join your new company but you will also become a part of the OGTI Clean Energy Leaders’ Community. This includes mentorship, peer network support, online training and other exclusive resources, as well as follow up over the length of your contract. Apply today, begin a career in the renewable energy industry with your new company, and become a part of the OGTI Clean Energy Leaders.

Key Responsibilities:
● Managing large amounts of inbound and outbound calls in a timely manner while following laid down procedures, guidelines, policies and “scripts”;
● Resolving product or service queries in a timely manner by identifying customer needs, clarifying information, analyzing cause and expediting resolution;
● Conducting product and service quality surveys with customers and recording feedback from time to time;
● Generating leads for the sales team by screening callers and identifying potential sales opportunities;
● Supporting the collection of payments by regularly contacting dormant and defaulting customers;
● Building repeat sales and retention through strong customer relationships by focusing on the customer wants and needs;
● Working with multiple sales teams and cross-functional teams seamlessly;

Does this sound like you?
Must-haves:
● Good communication skills with fluency in both written and spoken English
● Local language preferences -Lunyole, Lugbar, Ateso, Lumasaba, Alur, and Rukonju.
● Strong interpersonal skills
● Maximum 2 years experience in a similar role
● Basic Microsoft- Excel skills

Nice-to-haves:
● Bachelor’s Degree in Business-related courses - Sales, Marketing or Customer Service Management

Years of experience: 0-2

Job application procedure
If interested, please click here . Alternatively, you can copy and paste this link your browser to apply for the job: https://jobs.shortli.st/30404EL

Application Deadline: 17 October 2020.