Sponsorship Operations Officer Jobs at World Vision Uganda.

Job Description

Vacancy title: Sponsorship Operations Officer

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.
Position: Sponsorship Operations Officer – Lobalangit - Karenga Area Programme
Report to: Area Program Coordinator
Location: Karenga District
Purpose of the position:
To effectively Manage AP Registered children Sponsorship Operations, community engagement, participation and protection within acceptable partnership standards, in a manner that contributes to sustained improved child wellbeing .

Key Outputs/Responsibilities.
• Management of Sponsorship Performance and Quality Assurance in accordance to WVI partnership standards
• Manage all Sponsorship operations and Reporting using sponsorship using Horizon
• Ensure RC Monitoring Status (CMS) is maintained within partnership standards
• Ensure quality Sponsorship Operation Indicators (SOIs) are implemented and maintained within partnership standard of 95%
• Ensure every RC records within Horizon and files are well Updated, managed and stored securely respectively.
• Facilitate timely processing and Management of all Correspondences ; Christmas cards, Sponsor letters, Annual Progressive Report , introductory letters, Support Office Queries, Gift Notifications within partnership standard of 95%.
• Mobilize and support RC families to adequately prepare for and manage sponsor visits.
• Ensure that Sponsorship 2.0 Media Contents (Photos and Video’s) are delivered according to the Partnership requirements and standards.
• Facilitate Children, Volunteers and stakeholders Sponsorship Basic Training and Sponsorship initiatives.
• Ensure 102% supply and Management of planned number of Registered Children in line with Support Office.
• Hold monthly / quarterly meetings with Community Volunteers Association and guardians/parents and child protection committees to address findings from monitoring.
• Implementation of Field Level Sponsorship initiatives & Innovations
• Ensuring adherence and compliance of sponsorship volunteers to child and adult safe guarding
Sponsorship Planning, Implementation and Reporting
• Work with POs to develop integrated Annual Sponsorship Operational Plans and facilitate implementation, monitoring while reporting and integrating 100% RCs participation
• Facilitate implementation, monitoring and reporting of Community Engagement and Sponsorship (CESP) planned activities.
• Mobilize and facilitate periodical community engagements of stakeholders (RC guardians, RCs and COVAs) focusing on child wellbeing.
• Facilitate Community Volunteers Associations and partners in monitoring of Community engagement and Sponsorship activities.
• Mobilize and facilitate active participation of children and their communities in planning, monitoring and implementation of community development initiatives.
• Facilitate RC participation within the CDPC and update and Report every RC participation and benefit in accordance to the partnership standards
• Support the collection, documentation & Reporting of RC impact and success stories.
• 100% sponsorship Budget utilized based on the DIP and Cash flow
Community engagement and Sponsorship education
• Conduct Community sensitizations, capacity building sessions on World Vision Sponsorship Model through Community Volunteer Associations (RC guardians, community leaders and other established community groups and stakeholders)
• Lead and Support formation and Training of the Registered Children committees in the respective CPDC for their Wellbeing.
• Support and facilitate the children committees to plan and hold meetings at all levels (School, parish and sub county) on a regular basis
• Conduct periodical community engagement with other technical project officers and advocacy sessions and case management based on the Child Wellbeing and sponsorship in programming
• Mobilize communities to participate in planned annual children care and protection events.
Strengthening Field operating model through Community Volunteer Associations
• Support the formation, mentoring and functionality of the Community Volunteers Associations for implementation & Monitoring of Sponsorship operations deliverables and planned activities.
• Building capacities of the Community Volunteers, adult RCs and Children committees to manage Sponsorship operations and Media.
• Support COVAs to mobilize, empower and monitor RC households to participate and benefit from the Technical programs within the APs development
• Facilitate and mentor Community Volunteer Associations to support CESP activity implementation and Monitor the wellbeing of children wellbeing (to go on Community engagement)
Community Led Care, Child Protection, Child Participation and Voice
• Lead and Facilitate the establishment and functionality of Child Participation and Development centers for RCs within established APs institutions like schools, Faith Based institutions, learning centers and Health centers
• Support and Facilitate Periodical RC Child wellbeing engagements within Child Participation and Development Center based planned Technical Project Activities focusing on the child wellbeing.
• Manage and follow up case managements and report any incidents in line with child protection as per policy and guidelines.
• Conduct Periodical Community Sensitization on Child Protection, children’s rights and responsibilities.
• Capacity building and mentorship of CDPC facilitators on different age appropriate life skills to able to train children within the centres

Qualifications: Education/Knowledge/Technical Skills and Experience
• Minimum of a Diploma in Social work or any other relevant discipline.
• Minimum of 2 years’ experience in community work and engagement with Sponsorship agencies
• Computer literate
• Writing and reporting skills
• Ability to communicate in applicable local language(s)
• Passion for children.
• Track record demonstrating high integrity, reliability and dependable
• Ability to work with minimal supervision.
• Networking and influencing skills
• Partnership and Collaboration Skills
• Community Mobilization and Engagements
• Ability to ride a motorcycle is a MUST and the candidate should have a valid riding permit.

Job application procedure:
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/sponsorship/sponsorship-operations-officer-lobalangit-karenga-ap/15419 

Application Deadline: 14 October 2020.  

Compliance Officer Jobs at World Vision Uganda in Kiboga

 Job Description

Vacancy title: Compliance Officer

Jobs at World Vision Uganda (WVU)

JOB DETAILS:
World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.

Position: Compliance Officer - Western Region

Report to: Regional Finance Officer

Location: Kiboga District

Purpose of the position:
To make sure World Vision program offices are conducting its business in full compliance with World Vision partnership standard, donor, local statutory requirements.
The compliance officer responsible for developing compliance programs, conducting a review and advising management on possible risks. .

Key Outputs/Responsibilities.
• Compliance to donor and organization policies & procedures: develop and implement an effective risk, control and compliance system
• Risk management: Perform the critical function of independent financial verification on wide range of field activities including but not limited to various meetings, trainings, distribution of supplies, constructions, community investments, WVU Assets among others.
• Assets and inventory management:
• Performs Quarterly verification of assets and inventory lists for completeness and existence following the Organization’s inventory management policy

Qualifications: Education/Knowledge/Technical Skills and Experience
• A university degree, with a major in Accounting/Finance/Auditing
• Partial professional qualification in ACCA, CPA, CA, CIA or CMA or equivalent.
• A minimum of 3 years’ post qualification experience.
• At least 3 years relevant technical and business work experience.
• Excellent understanding of Uganda Tax and Statutory requirements.
• Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access is required.
• Knowledge of various Donor rules and regulations, systems and procedures and local government financial processes. Experience with managing other major international donor funds and working with an international non-profit/non-governmental organization (NGO) preferred
• Written and Oral Communication skills are essential, and the incumbent must be a team builder, who is able to work successfully in a multicultural environment.
• Experience of working in the field (communities)
• Knowledge of project management and project cycles

Job application procedure
Use the link below to apply:
https://careers.wvi.org/jobs/uganda/finance/compliance-officer-western-region/15414 

Application Deadline: 14 October 2020  

Warehouse Manager Jobs at Marie Stopes Uganda

 Job Description

Vacancy title: Warehouse Manager

Jobs at Marie Stopes

JOB DETAILS:
Reporting to: Head Procurement & Logistics
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to advance compliance and value for money through appropriate management of all storage facilities and stock management processes required by MS Uganda. S/he will implement best practices in warehouse management that reflects donor requirements and MS global standards.
The Warehouse Manager will use data to analyse performance, raise key issues, and monitor performance to ensure delivery of measurable results and demonstrate strong fiscal management of donor resources..

Key Responsibilities
Effective Implementation of Ware house policies and procedures
• Ensure the effective implementation of the MS Uganda Warehouse Manual, including all policies and procedures
• Ensure the correct and consistent use of stock cards to manage all contraceptive commodities, pharmaceuticals, medical consumables, promotional materials, and training material stored at the MS Uganda warehouse.
• Advise Senior Managers of any damage or suspected quality issues with stock delivered to or within the warehouse.
• Supervise the integration of an electronic stock-management and inventory flow system for the warehouse.
• Ensure warehouse policies are effectively implemented at all regional stores across MS Uganda.
Proper documentation, storage & release of goods and maintenance of the ware house
• Ensure proper storage of all items in warehouse (including storage conditions and adhering to principles of first in-first out).
• Ensure appropriate documentation of all deliveries from supplies (including all goods received notes).
• Ensure the properly loading and release documentation for all goods leaving the warehouse.
• Ensure all warehouse registrations are current and up to date. Ensure timely and correct implementation of all processes required to ensure all required registrations are valid and current.
• Appropriate filing and documentation of all relevant transactions, deliveries or releases, as well as other documentation as required.
• Coordinate with NMS, JMS and other warehouse suppliers to ensure scheduled delivers are received on time.
• Ensure the warehouse meets hygiene standards at all times.
• Keep a record of all assets stored in the warehouse and those due for disposal.
• Monitor implementation of the inflow system in the ware house
• Monitor internal controls / SOPs for the warehouse and ensure that they are adhered to.
• Propose a comprehensive report template for all items in the ware house, comprising of all stock and assets
• Review monthly stock reports and ensure that appropriate action is taken for expiries, over and under stocks
Effective reporting
• Prepare and share, weekly, monthly, quarterly and annual reports with the relevant stake holders regarding stock levels, quality, conditions, and other agreed information to ensure effective management of warehouse activities and stock management.
Leadership of a team providing warehouse support
• Clear and inspirational leadership to create a mutually supportive, motivated and trusted team developing individual and collective strengths while understanding the limits of their respective authority areas
• Day to day management and supervision for excellent planning and accountability across the team and with external teams
• Clear plans communicated internally and externally to all MS Uganda teams
• Individual performance management to nurture skills and address weakness
• Carry out regular performance reviews for line reports.

Experience
• Demonstrated experience in warehouse management in a donor funded setting with pharmaceuticals.
• Excellent knowledge of risk management in the area of warehousing.
• Knowledge of USAID procurement and donor funded commodity compliance essential.
• Ability to multi-task and problem solve.
• Excellent IT skills to realise efficiencies and use data for analytical purposes.
• Excellent interpersonal skills with the ability to build effective working relationships at all levels.
• Excellent oral and written communication skills.
• Ability to plan, prioritise and organise self and others.
• Ability to work autonomously.

Qualifications and Training (essential/ desirable)
• A Bachelor’s Degree in Supply Chain Management, Business Administration, Commerce, Economics, or related field.
• At least 5 years of progressively responsible experience in warehouse management.
• CIPS certification is desirable.
• Qualification in pharmaceutical supply management is an advantage.
• Proficient in the use of computer applications and systems.
• Fluency in both verbal and written English is essential.

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximize potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other.

Job Experience: At least 5 years

Job application procedure
You are encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.