Job Title: Head of Operations
Organisation: The Baylor College of Medicine Children’s Foundation – Uganda (Baylor-Uganda)
Duty Station: Head Office, Kampala, Uganda
Reports to: Executive Director
About Baylor:
The Baylor College of Medicine Children’s Foundation – Uganda (Baylor-Uganda) headquartered at Mulago hospital, is a comprehensive HIV/AIDS care and treatment organization that supports the treatment and care of HIV infected and affected Children and Adults. Baylor – Uganda has four operational areas; HIV/AIDS care, treatment and prevention services, maternal child health services, Health Professional training and Clinical Research. Baylor-Uganda is in receipt of UNICEF and PEPFAR grant through CDC.
Job Summary: The job holder will initiate, develop and monitor the implementation of systems, policies and procedures for managing the HR and operational issues in line with Baylor Uganda’s mission
Key Duties and Responsibilities:
-Evaluate and approve policies from the HR and administration Departments, then present them to the Top management team for final approval in line with Baylor-Uganda’s mission
-Identify potential areas of funding for operational activities and develop fundable & research proposals to support the functionality of the operational directorate in line with Baylor- Uganda’s mission
-Review and approve all financial operational forms or cheques in the absence of the Executive Director or when mandated by the Executive Director in line with Baylor-Uganda financial guidelines
-Perform Administrative and Management functions as assigned by the Executive Director, like cheques approval/ requests, approval of external contracts, new staff offer letters, staff contracts, in line with Baylor-Uganda’s mission.
-Review quarterly and annual reports performance reports of HR department and administration department and make recommendations to the ED then conduct quarterly lessons learnt meetings with the respective managers to improve the Directorate’s performance in line with Baylor-Uganda’s mission
-Develop and monitor the implementation of the Directorate work plans and budgets in line with Baylor-Uganda financial policy and Baylor-Uganda’s mission.
-Develop and monitor the implementation of ‘3 or 5 years operation strategy’ for the directorate based on holistic strategic thinking through developed periodic Directorate BSCs and PMP for various programs for sustainability/ continuity in line with Baylor-Uganda strategic plan
-Monitor the quarterly performance of the various programs in the directorate and make recommendable measures including quarterly PMP/BSC targets to strengthen their functionality then periodically report on the Directorate performance in line with Directorate operation strategy
-Develop and maintain a competent & motivated “team of Managers” through implementing HR support activities in line with the Human resources manual.
-Develop and maintain partnerships and networks with key actors/stakeholders for operational development in line with Baylor-Uganda PR, networking and advocacy policy
Qualifications, Skills and Experience:
-The candidate should possess a Masters degree in a relevant field or MBA with a related management back ground
-The candidate must have at least ten (10) years of senior management experience in Operations Management, ideally in the NGO or private sector.
-Experience in project management of engineering works or management of large, multi-site facilities would be an added advantage
-Practical knowledge of service and repair requirements for machinery, equipment and vehicles; plus project planning & management principles; and human resource management.
Personal Competencies: Team and communication skills, networking and partnership skills. Must be dynamic, Persuasive &convincing, self- motivated and able to demonstrate high initiative.
How to Apply:
All suitable candidates with a desire to work with the Baylor College of Medicine Children’s Foundation should send their applications to: Send a detailed updated CV demonstrating possession of the job requirements, current position, names and addresses of three referees, copies of professional/Academic documents, email address, and day time telephone contact. You must have at least a credit 6 in MATH and ENGLISH.
The Human Resource Manager,
Baylor College of Medicine Children’s Foundation-Uganda,
Block 5 Mulago Hospital, P.O. Box 72052 clock tower, Kampala, Uganda
Tel: +256-417-119200/100
Email: applications@baylor-Uganda.org
Deadline: 4th November 2013 by 4PM
NB: Only shortlisted candidates will be contacted for interviews.
