Finance and Administrative Assistant Jobs at DVIC Investments Limited in Seguku Entebbe Road, Uganda.

 Job Title:     Finance and Administrative Assistant.

Organisation: DVIC Investments Ltd

Duty Station: Seguku, Entebbe Road, Uganda

Reports to: Head Investments

About US:

Deep Voice Investment Club is a member owned entity with various savings and credit scheme exclusively for her members. DVIC investments Ltd is a company limited by shares and incorporated in Uganda and it is the investment arm of Deep voice investment club. The company has business interests in real estate; trade in Agro-produce; Agricultural enterprises, among others.

Job Summary: 

 The Finance and Administrative Assistant will provide secretarial and administrative services / support to the club leadership and company directors

Key Duties and Responsibilities:  

Finance Roles

·        Assist the Chief Finance Officer (CFO) of the club in the maintenance of members’ financial records.

·        Prepare, verify, and process invoices for sales or services rendered

·        Enter data on invoices; ensure proper coding on documents

·        Collect on accounts by sending invoice reminders and communication with customers and members via phone, email, fax or mail

·        Post customer payments by recording cash, cheques, and credit card transactions and entering them into the general ledger or accounting software

·        Prepare cash and cheque payments for bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank

·        Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted by the 8th day of the month

·        Reconcile Bank statements by the 8th day of the month

·        Be the focal point for petty cash approvals and replenishment processing.

·        Resolve valid or authorized deductions by entering adjusting entries

·        Resolve invalid or unauthorized deductions by following pending deductions procedures

·        Resolve collections by examining customer/member payment plans, payment history, credit line; in consultation with the CFO

·        Process monthly payroll for approval by the CFO by the 25th day of the month

·        Generate monthly, quarterly or annual reports detailing paid and unpaid invoices and other accounts receivable activity

·        Prepare for review by the CFO monthly PAYE, NSSF and VAT returns by the 5th day of the month and ensure returns are filled by the 10th day of the month.

·        Protect organization’s value by keeping information confidential

·        Update job knowledge by participating in educational opportunities

Administrative Roles

·        Carry out general secretarial duties including minute taking, and circulating/follow up on relevant action.

·        Organize and maintain the office diary of schedules and arrange for meetings.

·        Maintain oral communication with the company’s clients, members of the company and other stakeholders when requested and authorized by the responsible officer.

·        Maintain filing systems for incoming and out-going mails of both confidential and routine correspondence.

·        Tasked with maintaining proper storage and safety of Administrative files to ensure that documents are rightly arranged filed and are without errors.

·        Draft correspondence as required by the supervisor.

·        Perform any other official duties assigned by the Supervisor.

·        Assist the committee of Deep Voice Investment Club and Directors of DVIC Investments Limited in marketing activities.

·        Any other activities assigned by the supervisor.

Qualifications, Skills and Experience:

·        The ideal candidate for the Finance and Administrative Assistant job placement should preferably hold a Bachelor’s Degree in Commerce, Business Administration, Accounting, Banking and Finance, from a recognized Institution OR a Diploma in any related field from a recognized institution.

·        Good Office Management skills, Proficiency in Microsoft Office Applications.

·        Excellent command of both written and spoken English with good interpersonal skills.

·        Excellent People Skills

·        Self-driven

·        Excellent communication, analytical, organizational and technical skills

·        Ability to work with minimum supervision.

·        Confidentiality, interpersonal skills and integrity.

How to Apply:

All suitably qualified and interested candidates are encouraged to send a cover letter, copies of your academic qualifications together with your Curriculum Vitae (CV) indicating three (3) referees of whom one (1) should be your current or most recent employer electronically to the e-mail address: dvicinvestments@gmail.com . Your application should be addressed to the Head - Administration, Deep Voice investment club.

Deadline: 17th September 2020

Office Assistant Job at Law Development Centre(LDC) in Lira Uganda.

 Job Title:     Office Assistant.

Organisation: Law Development Centre (LDC)

Duty Station: Lira, Uganda

Reports to: Administrative Assistant

About US:

Law Development Centre (LDC) will provide legal education to lawyers and non-lawyers, undertake research in topical legal issues, contribute to legal reforms, produce legal publications, teaching materials and law reports, and also provide community legal services.

Job Summary:   The Office Assistant will provide administrative and office support.

Key Duties and Responsibilities:  

·        To carry out routine office support such as photocopying and delivering correspondences.

·        To ensure that the offices in the Study Centre are clean and tidy.

·        To open and close offices.

·        To run office errands.

·        To perform any other duties assigned by the Administrative Assistant.

 Qualifications, Skills and Experience:

·        The applicant must hold a Uganda Certificate of Education with at least four passes one of which must be in English.

·        At least two years of working experience handling similar work in an institution of higher learning.

·        Good communication skills.

·        Computer literacy skills

·        High level of integrity and confidentiality.

·        Time management

How to Apply:

All candidates should send their applications clearly indicating campus of choice; should be addressed to The Head, Human Resource & Administration, Law Development Centre, P. O. Box 7117 Kampala and may be: submitted by email addressed to aeyena@ldc.ac.ug OR  hand delivered to the LDC Reception at either the Kampala Campus or Mbarara Campus. Applicants should attach up-to-date Curriculum Vitae, certified copies of academic documents and any other relevant documents that will support their application. For applications by email, applicants should submit scanned copies of the application and supporting documents.

Deadline: 18th September 2020 by 5:00pm

Civil Engineer Job at Kikagati Power Company Limited in Isingiro District.

 Civil Engineer Job at  Kikagati Power Company Limited

Job Title:    Civil Engineer

Organisation: Kikagati Power Company Limited (KPCL)

Duty Station: Kikagati, Isingiro District, Site Based position, Uganda

Reports to: KPCL Project Manager and Civil Manager

About US:

Kikagati Power Company Limited (KPCL) is set to construct a 14MW hydropower plant on the Kagera river that marks the border between the Republic of Uganda and United Republic of Tanzania. The project is located within Nyakayojo village, Kikagati Town Council, Isingiro district in Uganda and Murongo village, Murongo ward, Kyerwa District in Kagera region.

Key Duties and Responsibilities:  

·        Harmonise Project technical compliance with relevant local authorities.

·        Inspect, supervise, and monitor EPC contractor/subcontractor quality and performance.

·        Responsible for Health, Safety, Environmental and Quality performance of contractors and the project for the Civils department generally.

·        Executes the specific inspections on materials, equipment, and construction/installation activities on site.

·        Ensure respect of the technical specification and approved drawings at site

·        Issues the relevant Quality Records and, when necessary, write and send to Quality Control Supervisor non-conformances reports.

·        Checks the preparation of foundations.

·        Checks the correct preparation of reinforcements.

·        Checks the certifications regarding element mixes. ASTM and other applicable tests, chemical analysis, grain size analysis.

·        Monitors all aspects of pouring operations.

·        Monitors correct curing operations.

·        Checks the sampling operations (when required).

·        Reviews the laboratory examination results.

·        Checks sub-grade dry density.

·        Checks moisture content.

·        Checks compression strength test.

·        Checks after execution of costing.

·        Checks after concrete pouring.

·        Checks materials quality (wire, fitting etc.).

·        Verifies special processes and the relevant workers’ qualifications.

·        Orderly collect, check and manage documents certifying tests, controls and inspections carried out witnessing the tests, controls and inspections carried out.

·        Check the conformity with the Quality Control Plan and obtain the relevant documentation.

·        Check the documents certifying the tests, controls and inspections carried out.

·        Ensure the correct implementation of the approved Inspection Test Plan according to Clients requirements.

Qualifications, Skills and Experience:

Essential:

·        The applicant must hold a Bachelor’s degree in Civil Engineering from a reputable institution.

·        At least five years of experience in construction

·        Fluency in English (written and oral).

Preferable:

·        Previous experience in hydro power construction.

How to Apply:

Applications should be emailed to Procurement@berkeley-energy.ug, addressed to the “The Project Manager”, include the application letter and updated CV (in PDF format) with at least 2 references. Only candidates who meet the required specifications will be contacted.

Deadline: Friday 4th September 2020 by 5:00pm.