Administrative Assistant Job Vacancy at Protecting Families against HIV/AIDS (PREFA) in Arua, Uganda

Job Title: Administrative Assistant
Organisation: Protecting Families against HIV/AIDS (PREFA)
Duty Station:  Arua, Uganda
Reports to: Project Coordinator
Gross Salary: UGX 14,621,640 pa

About PREFA:
Protecting Families against HIV/AIDS (PREFA) is an indigenous Ugandan Non-Governmental Organization (NGO) with a historical focus on Prevention of Mother-to-Child Transmission (PMTCT). In preparation for its three year CSF funded project, “Reduction of New HIV Infections through Enhanced Community Engagement in Combination HIV Prevention in Arua District.”

Job Summary: The Administrative Assistant will be responsible for providing administrative, logistical, human resource, finance and secretarial support to the PREFA-CSF office.

Key Duties & Responsibilities:
Well-maintained office premises, equipment and property of PREFA.
Good public relations with organizations’ clients and visitors.
Well-facilitated meetings, recorded minutes with clear action points.
Ensure that up to date PREFA procurement, human resource, vehicle and other policies and guidelines/ systems are available and regularly consulted by relevant officer at the district office.
Effective communication system with a display of key organizational documents at the reception.
Well maintained diary of appointments for the project coordinator.
Properly managed petty cash imprest with up-to-date books of accounts.
Offer safe custody of organizational assets including office stamps and other endorsing or authorizing instruments.
Offer support and advice to the project coordinator on administrative issues and human resource management.
Ensures that administrative policies, regulations, procedures and systems for effective management of PREFA CSF office are adhered to by all staff.
Coordinate the procurement and store systems of office items for the district office in accordance with the established policies and procedures.
Coordinate field trips and work schedules for both district office management and home to home teams to ensure effective and smooth running of PREFA core activities,
Act as secretary during the district office general staff and management meetings

Qualifications, Skills & Experience:
The applicant should possess a Bachelors Degree in Business Administration or Secretarial Management
At least three (3) years of progressively responsible administrative, finance and/or secretarial positions with demonstrable experience in procurement and stores management.
Experience working in an HIV/AIDS organization set up is an added advantage.
Good communication skills (oral and written).
Proficiency in Ms Office applications.

How to Apply:
All suitably qualified and interested applicants should send a letter of application, copies of testimonials and certificates, current Curriculum Vitae, telephone contact and three professional  referees. NB: Only short-listed candidates will be contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769, Kampala-Uganda

Deadline: Friday, 13th December, 2013