Jobs at G4S in Kampala, Uganda-Executive Personal Assistant

Job Title: Executive Personal Assistant

Organisation: G4S
Duty Station: Kampala, Uganda
Job Reference: G4S/TP/511096/25020

About G4S:
G4S is the world’s leading international security solutions group, which specialises in secure outsourcing in countries and sectors where security and safety risks are considered a strategic threat. With operations in more than 125 countries and 620,000 employees, we specialise in outsourced business processes and facilities in sectors where security and safety risks are considered a strategic threat.

Key Duties and Responsibilities:

Manage the manager’s office
Control and manage diaries effectively
Co-ordinate and control telephone calls
Co-ordinate correspondence (mail, e-mail, faxes) and ensure appropriate action
Control filing of documentation
Control private arrangements and office related arrangements
Handle all incoming and outgoing mail/courier services
Manage and coordinate of meetings and presentations
Co-ordinate and arrange all relevant meetings and workshops
Carry out venue inspections where required
Arrange and ensure smoothness of travel and accommodation arrangements both locally and internationally
Maintain cost controls where applicable on travel arrangements
Ensure that conference facilities, equipment, meals and refreshments adhere to standard
Compile presentations as requested using the official company templates and keep updated
Check formatting and spelling of all material to be included in workshop/meetings
Ensure distribution of relevant documentation at least one working day prior to workshop/meeting
Ensure smoothness of all travel arrangements for meetings/workshops
Ensure minutes are typed, authorised by manager and distributed within 4 working days of meeting held
Manage information distribution
Typing minutes of meetings and reports
Distributing minutes and reports to the appropriate people as requested by the manager
Typing all the letters and documents within required timeframe and accurately
Distributing all incoming faxes to the appropriate people as quickly as possible
Opening mail to determine who the correspondence is intended for
Delivering mail to the appropriate person concerned for their attention
Screening calls that come in to the manager’s office to ensure that the caller is helped as quickly as possible
Compilation of reports as required.
Manage the production of the regional magazine
Managing the process of gathering the content and ensuring that deadlines are strictly adhered to.
Collating the information received from the countries and contributors and submitting to the PR agency
Liaising and assisting the PR agency with layout, design and editing
Ensuring the effective distribution of the magazine through existing channels

Qualifications, Skills and Experience:

The Executive Personal Assistant must hold a good diploma or Degree in Business Administration
At least five years’ experience in administration in a related position at directorship level would be deemed appropriate for this level position
Prior experience working in a multinational would be beneficial

How to Apply:
If you so desire to work with G4S in the above capacity, please visit web link below to visit recruitment website

Click Here

Deadline: Monday, 10th February 2014.