Administrative Assistant Job Vacancy at Protecting Families against HIV/AIDS (PREFA) in Arua, Uganda

Job Title: Administrative Assistant
Organisation: Protecting Families against HIV/AIDS (PREFA)
Duty Station:  Arua, Uganda
Reports to: Project Coordinator
Gross Salary: UGX 14,621,640 pa

About PREFA:
Protecting Families against HIV/AIDS (PREFA) is an indigenous Ugandan Non-Governmental Organization (NGO) with a historical focus on Prevention of Mother-to-Child Transmission (PMTCT). In preparation for its three year CSF funded project, “Reduction of New HIV Infections through Enhanced Community Engagement in Combination HIV Prevention in Arua District.”

Job Summary: The Administrative Assistant will be responsible for providing administrative, logistical, human resource, finance and secretarial support to the PREFA-CSF office.

Key Duties & Responsibilities:
Well-maintained office premises, equipment and property of PREFA.
Good public relations with organizations’ clients and visitors.
Well-facilitated meetings, recorded minutes with clear action points.
Ensure that up to date PREFA procurement, human resource, vehicle and other policies and guidelines/ systems are available and regularly consulted by relevant officer at the district office.
Effective communication system with a display of key organizational documents at the reception.
Well maintained diary of appointments for the project coordinator.
Properly managed petty cash imprest with up-to-date books of accounts.
Offer safe custody of organizational assets including office stamps and other endorsing or authorizing instruments.
Offer support and advice to the project coordinator on administrative issues and human resource management.
Ensures that administrative policies, regulations, procedures and systems for effective management of PREFA CSF office are adhered to by all staff.
Coordinate the procurement and store systems of office items for the district office in accordance with the established policies and procedures.
Coordinate field trips and work schedules for both district office management and home to home teams to ensure effective and smooth running of PREFA core activities,
Act as secretary during the district office general staff and management meetings

Qualifications, Skills & Experience:
The applicant should possess a Bachelors Degree in Business Administration or Secretarial Management
At least three (3) years of progressively responsible administrative, finance and/or secretarial positions with demonstrable experience in procurement and stores management.
Experience working in an HIV/AIDS organization set up is an added advantage.
Good communication skills (oral and written).
Proficiency in Ms Office applications.

How to Apply:
All suitably qualified and interested applicants should send a letter of application, copies of testimonials and certificates, current Curriculum Vitae, telephone contact and three professional  referees. NB: Only short-listed candidates will be contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769, Kampala-Uganda

Deadline: Friday, 13th December, 2013

Project Secretary Job Vacancy at the Ministry of Education and Sports (MoES) in Kampala

Job Title: Project Secretary

Organization: Ministry of Education and Sports (MoES)
Duty Station: Kampala, Uganda
Reports to: Project Administrator

About Us:
The Government of The Republic of Uganda has received a loan from the African Development Fund to finance the Higher Education Science and Technology (HEST) project in Uganda. The principal objective of this project is to contribute to building Uganda’s human capital skills development capacity particularly in education, science and technology and to respond to labor market demands and spur productivity nationally.
It will also enhance access to HEST through rehabilitation and expansion of Science, Technology and Innovation (STI) learning facilities totaling 80,000 square meters in the six universities (Makerere University, Kyambogo University, Mbarara University of Science and Technology, Gulu University, Busitema University and Muni University) and two degree awarding institutions (Uganda Management Institute and Makerere University Business School). The Ministry of Education and Sports (MoES), as the Executing Agency, wishes to recruit suitable candidates for the following vacancies available under the Support to Higher Education, Science and Technology (HEST) – ADB V Project.

Key Duties and Responsibilities:

The Secretary will be maintaining all files and information of the project.
Handling typing and printing of documents.
Carrying out day-to-day office management routine duties.
Handling all communications between the offices and other relevant authorities.
Ensuring that all office equipment and asserts are well maintained.
Attending to visitors and direct them to the relevant authorities.
Accurately recording items in the mail in and mail out data and track the correspondences sent in and out of the project.
Promptly registering and classifying route incoming mails.
Ensuring telephone and email lines are in operational order and reporting any problems to the service providers and
Making office or external appointments for senior project staff as requested.
Perform other related job tasks as assigned by project administrator

Qualifications, Skills and Experience:

The applicant should possess a Degree in Secretarial Studies or related discipline.
Possession of good writing, presentation and communication skills.
Proven practical experience of at least three years in a reputable organization or institution.
Possess excellent computer skills and knowledge in Microsoft applications such as Ms Word, Excel and PowerPoint.
A Post graduate qualifications in Office Management and Secretarial Studies will be an added advantage.
Hold a high level of integrity and interpersonal skills.

How to Apply:
All application letters clearly marked “Application for the Post of ……………………… under HEST Project, which should also name three professional referees (and their email / day time telephone contacts), detailed CV with attached photocopies of relevant certificates / testimonials, and telephone contact, MUST be addressed and delivered to the address below;
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda
Only short listed candidates will be contacted and invited for interviews by phone or e-mail. All candidates must therefore, indicate their contact phone or e-mail addresses.

Deadline: 18th December, 2013 by 5:00 p.m

Treasury Middle Office Analyst Jobs at Barclays Bank in Kampala, Uganda

Job Title: Treasury Middle Office Analyst

Organisation: Barclays Bank
Duty Station:  Kampala, Uganda
Reports to: Middle Office Manager

About Barclays Africa:
Barclays Africa encompasses Barclays Global Retail Banking, Corporate Banking, and Barclaycard operations in 10 countries organised in four geographic areas: North Africa (Egypt), East and West Africa (Ghana, Tanzania, Uganda and Kenya),  Southern Africa (Botswana, Zambia and Zimbabwe), and Indian Ocean (Mauritius and Seychelles).

Barclays Africa serves its 2.8m customers through a network of 573 branches and service centres providing a variety of traditional financial products including retail mortgages, current and deposit accounts, commercial lending, unsecured lending, credit cards, treasury and investments.

Job Summary:
The Treasury Middle Office Analyst will be responsible for;

-Assist in reporting on risk and results, as well as to provide a source of information for
-Middle Office Manager with regard to positions, results, instruments, products, activities, systems and procedures;
-Assist in Product Control (roll-out of new/amendment to existing products)

Key Duties & Responsibilities:

1. Risk, governance and control (70%):

-P&L/Open Position reconciliation: Perform daily open position reconcilation and ensure that Treasury performance is tracked and reported accurately.

Market Risk Management:

-Assist in the preparation of calculation of DVAR and Liquidity.
-Assist in the investigation of any variations/excesses in Dvar results.
-Assist in documentation and verification of all approved pricing models.

Liquidity Risk Management:

Assist in the preparation of the inputs required for the Liquidity return

Credit Risk Management:

-Assist in processing counterparty limit requests on behalf of front office.
-Assist in providing information on counterparties as requested.
-Assist in maintenance of database of counterparty limits.
-Keep abreast of local market developments which could have direct bearing on change to Procedures/reporting requirements.
-Ensure compliance with Market Operations Manual (MOM) standards and audit requirements.
-Ensure critical controls relating to market risk management is being observed and assist in raising appropriate awareness in Treasury Front and Back-Office.
-Develop/maintain good relationships with Treasury Front and Back-Office staff members to ensure achievement of business goals.

2. Systems maintenance and development (20%):  
-
-Participate in any systems implementation in the Middle-Office
-Participate in training initiatives to ensure Front-Office/Middle-Office/Back-Office staff receive adequate training on Treasury risk systems.
-Assist in development/design of reports to provide appropriate information which identifies the risk
-Positions and profit and loss profile of Treasury.

3. Administrative support (10%)

-Maintenance of records/documentation of Treasury Middle Office reports.
-Responsible for importing reports from BRAINS and DM3.
-Assist in providing required documentation for audits.
-Assist in providing necessary documentation for implementation of new systems.
-Ensure maintenance of the filing system of CBE & GRCB Treasury and Market Risk Policies and procedures.

Qualifications, Skills & Experience:

-The applicant should possess a University degree
-Treasury/banking qualification
-Sound knowledge of Market risk methodologies & tools
-Regulatory and Head Office reporting requirements
-PC skills
-Good communication skills
-Familiarization with Front-Office dealing strategies/activities.
-Basic understanding of DVAR (Daily Value at Risk) and/or any other market risk measurement methodology employed.
-Basic understanding of the principles of prudent liquidity management and reporting
-Basic understanding of procedures for the whole product cycle from deal initiation settlement.
-Experience in large international bank/investment bank
-Basic knowledge/practice of Treasury products, Treasury risk systems and operational processes;
-Experience in creating/running risk models

How to Apply:
If you feel challenged by any of the above positions, and believe you can deliver on key deliverables as outlined above, upload your application letter, current curriculum vitae and photocopies of academic certificate to our recruitment website detail below:

https://barclays.taleo.net/careersection/2/moresearch.ftl?lang=en_GB

Barclays is an equal opportunity employer that recruits, develops and promotes people on merit, and rewards outstanding performance, regardless of background and gender.
For queries contact us on 0417122453 or email: barclays.uganda@barclays.com

Deadline:  18th December, 2013