Warehouse Manager Jobs at Marie Stopes Uganda

 Job Description

Vacancy title: Warehouse Manager

Jobs at Marie Stopes

JOB DETAILS:
Reporting to: Head Procurement & Logistics
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to advance compliance and value for money through appropriate management of all storage facilities and stock management processes required by MS Uganda. S/he will implement best practices in warehouse management that reflects donor requirements and MS global standards.
The Warehouse Manager will use data to analyse performance, raise key issues, and monitor performance to ensure delivery of measurable results and demonstrate strong fiscal management of donor resources..

Key Responsibilities
Effective Implementation of Ware house policies and procedures
• Ensure the effective implementation of the MS Uganda Warehouse Manual, including all policies and procedures
• Ensure the correct and consistent use of stock cards to manage all contraceptive commodities, pharmaceuticals, medical consumables, promotional materials, and training material stored at the MS Uganda warehouse.
• Advise Senior Managers of any damage or suspected quality issues with stock delivered to or within the warehouse.
• Supervise the integration of an electronic stock-management and inventory flow system for the warehouse.
• Ensure warehouse policies are effectively implemented at all regional stores across MS Uganda.
Proper documentation, storage & release of goods and maintenance of the ware house
• Ensure proper storage of all items in warehouse (including storage conditions and adhering to principles of first in-first out).
• Ensure appropriate documentation of all deliveries from supplies (including all goods received notes).
• Ensure the properly loading and release documentation for all goods leaving the warehouse.
• Ensure all warehouse registrations are current and up to date. Ensure timely and correct implementation of all processes required to ensure all required registrations are valid and current.
• Appropriate filing and documentation of all relevant transactions, deliveries or releases, as well as other documentation as required.
• Coordinate with NMS, JMS and other warehouse suppliers to ensure scheduled delivers are received on time.
• Ensure the warehouse meets hygiene standards at all times.
• Keep a record of all assets stored in the warehouse and those due for disposal.
• Monitor implementation of the inflow system in the ware house
• Monitor internal controls / SOPs for the warehouse and ensure that they are adhered to.
• Propose a comprehensive report template for all items in the ware house, comprising of all stock and assets
• Review monthly stock reports and ensure that appropriate action is taken for expiries, over and under stocks
Effective reporting
• Prepare and share, weekly, monthly, quarterly and annual reports with the relevant stake holders regarding stock levels, quality, conditions, and other agreed information to ensure effective management of warehouse activities and stock management.
Leadership of a team providing warehouse support
• Clear and inspirational leadership to create a mutually supportive, motivated and trusted team developing individual and collective strengths while understanding the limits of their respective authority areas
• Day to day management and supervision for excellent planning and accountability across the team and with external teams
• Clear plans communicated internally and externally to all MS Uganda teams
• Individual performance management to nurture skills and address weakness
• Carry out regular performance reviews for line reports.

Experience
• Demonstrated experience in warehouse management in a donor funded setting with pharmaceuticals.
• Excellent knowledge of risk management in the area of warehousing.
• Knowledge of USAID procurement and donor funded commodity compliance essential.
• Ability to multi-task and problem solve.
• Excellent IT skills to realise efficiencies and use data for analytical purposes.
• Excellent interpersonal skills with the ability to build effective working relationships at all levels.
• Excellent oral and written communication skills.
• Ability to plan, prioritise and organise self and others.
• Ability to work autonomously.

Qualifications and Training (essential/ desirable)
• A Bachelor’s Degree in Supply Chain Management, Business Administration, Commerce, Economics, or related field.
• At least 5 years of progressively responsible experience in warehouse management.
• CIPS certification is desirable.
• Qualification in pharmaceutical supply management is an advantage.
• Proficient in the use of computer applications and systems.
• Fluency in both verbal and written English is essential.

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximize potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other.

Job Experience: At least 5 years

Job application procedure
You are encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.

Sales and Marketing Specialist Jobs at Smartwatch Solutions LTD

 Job Description

Vacancy title: Sales and Marketing Specialist

Jobs at Smartwatch Solutions LTD

JOB DETAILS:
Smartwatch Solutions is East Africa’s leading provider of fleet and mobile asset management solutions. Established in 2011 as a direct response to the emerging trends in dynamic Mobile Resource Management, backed up by the growth in the Oil and Gas sectors across East and Central Africa. .

JOB DESCRIPTION
Job Title: Sales and Marketing Specialist
Job Type: Full Time
Reports to: General Manager
Job Purpose:
Sales and Marketing Specialist sits at the intersection between marketing and sales, but it also reaches into new product or service development.
We require a person with a strong commercial awareness, impeccable presentation and interpersonal skills as well as drive, determination, an eye for opportunities and a talent for orchestrating spaces where customers, markets and partnerships can be brought together to create opportunities for growth.
KEY DELIVERABLES FOR THIS POSITION
• Ensure Revenue Targets are hit
• Vibrant sales Team
• Brand Visibility
General Duties and Responsibilities:
• Achieve growth and hit sales targets by successfully engaging in direct sales and managing the sales team
• Design and implement a strategic business plan that expands company’s customer base and ensure its strong presence
• Own recruiting, objectives setting, coaching and performance monitoring of sales and marketing representatives
• Build and promote strong, long-lasting customer relationships by partnering with them and understanding their needs
• Present sales, revenue and expenses reports and realistic forecasts to the management team
• Identify emerging markets and market shifts while being fully aware of new products and competition status
• Identifying new sales leads
• Pitching products and/or services
• Maintaining fruitful relationships with existing customers
• Preparing PowerPoint presentations and sales displays
• Contacting clients to inform them about new developments in the company’s products
• Developing quotes and proposals
• Negotiating and renegotiating by phone, email, and in person
• Developing sales goals for the team and ensuring they are met
• Researching organizations and individuals online (especially on social media) to identify new leads and potential new markets
• Researching the needs of other companies and learning who makes decisions about purchasing
• Contacting potential clients via email or phone to establish rapport and set up meetings
• Planning and overseeing new marketing initiatives

Desirable Requirements
• Creative skills.
• Analytical skills.
• Communication skills.
• Negotiation skills.
• Goal-focused.
• Organizational skills

Skills/Personal Requirements
• Proven ability to drive the sales process from plan to close
• Strong business sense and industry expertise
• Excellent mentoring, coaching and people management skills
• Strong communication and IT fluency
• Proven ability to coordinate with Sales and Marketing team to strategize lead & sales opportunity qualification.
• Ability to work independently with a vision on personal and team goals.
• Ability to champion a project from conception through to implementation.
• Creative talents and the ability to solve tough problems
• In-depth knowledge of the industry and its current events

Education /Qualifications: BS/MS degree in business administration or a related field

Experience/Knowledge: 2-3 years for experience in a related field

Job application procedure
Email your CV and applications to hr@smartwatchsolutions.com  Deadline for submission is 22nd October 2020 and only shortlisted candidates shall be contacted.

 

Grants Manager Jobs at Marie stopes Uganda

Job Description:

Jobs at: Marie Stopes Uganda

Vacancy title: Grants Manager.
JOB DETAILS:
The Role
The purpose of this role is to help secure new donor funding, manage donor compliance, monitor progress of grants against Key Performance Indicators and spend against budget to ensure strong stewardship of donor funding. The role will support grant-funded project implementation, and will lead grant planning, reporting and donor audit at Marie Stopes while ensuring a close and collaborative working relationship with Project Implementation Leads and Directorates. The post is key in ensuring that Marie Stopes suffers no financial losses or damage to its reputation in the management of grants and to ensuring sustainability through securing new funding streams.
The Grants Manager works in a virtual Project Management team with key Finance, RME, Clinical Quality, Implementation Leads including Channel Heads and reports to the Grants Director. S/he is part of the Grants Directorate.
The overall purpose of the Grant Management Unit is the oversight and provision of proactive support in ensuring proper stewardship of Marie Stopes’ assets to achieve agreed strategy and long term financial sustainability.

Key Responsibilities
Project and Organizational Budgeting and Planning
• Lead budget compilation at the project proposal stage. Review budgets and assist with amendments and forecasts before submission to donors.
• Ensure that contribution to MS support/running costs is maximized in the development of project or funding proposals.

• Lead the phasing of project budgets and designing a pattern of project spends that aligns with approved delivery plans/milestones
• Take an active role in the development /incorporation of project and funder dimensions to the organizational budgets including annual business plans.
Grant Accounting & Management
• In liaison with the Director of Grants and the Finance Director, interact effectively with donors and LSO donor teams, regarding a variety of issues, such as budget revisions, income requests, donor compliance and project implementation progress.
• Translate project contracts into clear compliance requirements and deliverable deadlines including reporting deadlines.
• Monitor performance against Key Performance Indicators and against work plans to ensure projects are on track to meet donor and grant deliverables.
• Monitor actual expenditure against budget to ensure spend is in line with work plans.
• Analyze project transactions with Implementation Leads on a monthly basis to review coding to ensure spend is allowable, align activities with costs and identify actions required for potential over or under expenditure.
• Produce accurate and timely monthly comparative project reports that are circulated to Implementation Leads, the Grants Director and other relevant staff that alerts management of the progress of the projects.
• Coordinate inputs from Implementation Leads to produce high quality donor narrative reports that use donor compliant language.

• Organize and participate in monthly meetings with Implementation Leads to review monthly Project reports against budgets
• Alert the Finance Director to risks from over/under expenditure, late reporting, control weaknesses or non-compliance with other donor guidelines.
Donor Compliance
• Monitor project performance to ensure projects are on track against KPIs. This includes monitoring project deliverables, budgets, spend against budget, and appropriate coding and cost recovery against each grant and raising any areas of concern to the Director(s)
• Be familiar with relevant donor regulations and rules, as well as MSI policies and procedures, and ensure project implementation is compliant with these regulations, policies, and procedures
• Minimize disallowed expenditures and potential loses to MS through active monitoring of expenditure types, procurement processes, documentation and adherence to reporting deadlines
• Ensure compliance with the financial and other requirements of donors through monitoring and support visits to the field. Initiate internal audits as may be necessary.
• Oversight of an orderly and up to date filing system for all grant key documents including submitted funding proposals, donor agreements, budgets, log frames, narrative and financial reports, key donor correspondence.
Donor Reporting (Financial)
• Support Finance to prepare monthly, interim and final Financial Donor reports timely and accurately as per Donor reporting requirements with funders. Liaise with the Project Implementers on any issues that may arise promptly.
• Work with finance to ensure the integrity of financial donor reports by validating the coding of both income and expenditure transactions
• Provide variance analysis and narrative.
Donor Audits and Donor/Stakeholder Engagement
• Ensure that donor audits are properly scheduled and communicated in advance to the relevant staff including the Grants Director and Finance Director.
• Ensure proper planning of donor audits including the availability to the required documents and files prior to audits to minimize financial losses to MS as well as any damage to Marie Stopes reputation.
• Assist in preparing for Marie Stopes statutory audits particularly in the preparation of the necessary grants schedules with supporting documentations and reconciliation of all grants related accounts.
• Assist in preparing for donor engagement visits as required.
• Act as donor lead grants by participating in bi-weekly, monthly, quarterly and bi-annual donor and MSI London Support Office teams meetings as required. Regular liaison with MSI Donor Reporting Team/project accountants.
Training and Capacity building
• Work with Finance to facilitate finance workshops to build the grants management capacity of MS staff and understanding of Marie Stopes’ finance policies and procedures as they relate to project Management.
• Lead project start up meetings, mid-term review meetings and end of grant closure meetings to share learning and increase finance understanding of the milestones vis a vis Marie Stopes funded projects.
• Support the embedding and use of MSI Project Cycle Management Guidelines to institutionalize grant management capacity.
Staff Management and Development
• Direct supervision of the Grants Manager and Officers by managing and strengthening his/her capacity to ensure a responsive and well-organized grants department. (when need arises)
New Business Development
• Work with Director of Grants to identify and successfully capitalize on funding opportunities with major funders of local and international sexual and reproductive health programming.
• Research and analyze donor calls for funding applications including tenders, expressions of interest and requests for proposals. This includes identifying funding opportunities– either as a prime or subcontractor.
• Develop and write successful, high quality funding proposals and budgets as agreed by the Country Management Team (CMT)

Experience
• Minimum five years’ work experience especially in private sector or NGO (essential)
• Demonstrable experience managing donor grants (essential)
• Demonstrated success in raising grant income from private philanthropic foundations and/or bi-lateral donors and building donor relationships (essential)
• Experience in writing donor reports for large grants, including narrative and results matrices (essential)
• Experience as a line manager including performance management (desirable)
• Experience in Marie Stopes systems and processes (desirable)

Qualifications, Training and Skills (essential/ desirable)
• Master’s degree in Public Health or related subject or equivalent proven employment experience (desirable)
• Excellent knowledge of the Ugandan health sector (essential)
• Knowledge of family planning and post abortion care (desirable)
• Strong IT skills, including Microsoft Office package (essential)
• Strong quantitative and qualitative analytical skills (essential)
• Excellent verbal and written communication skills (essential)
• Fluency in both written and spoken English, with exceptional presentation skills (essential)
• Training in project cycle management (desirable)

Personal Attributes
Successful performance at MS is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. There are 13 key behaviors that MS encourages in all employees and they are defined below:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritizing and organizing work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behavior you demonstrate
• Embracing Change
Openness to embracing change within the organization and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximize potential
• Team Player
Working as part of a team by being supportive, flexible and showing respect for each other

Team Member Behaviors
Work as One MS
• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MS, enabling us to maximize our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity and integrity
• You hold yourself accountable for the decisions you make and the behaviors you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.
Develop and grow
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always
• You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders, and are a true MS ambassador.
Leadership (For Leaders only)
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

Job application procedure
You’re encouraged to apply for the above positions provided you meet the specified minimum job requirements.
For more details, please refer to the attached job descriptions.
To apply for the positions, Please visit the careers page on our website www.mariestopes.or.ug to submit your application.

The deadline for applications is Thursday, 21st October 2020.

NB: 1. MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.
2. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.