Procurement Assistant at Amref Health Africa in Kampala Uganda

 Job Title:Procurement Assistant   

Organisation: Amref Health Africa

Duty Station: Kampala, Uganda

Reports to: Procurement Officer

About US:

Amref Health Africa is the largest international health development organization based in Africa. With headquarters in Kenya, Amref Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania, Southern Africa and Western Africa providing services to over 30 countries. Working with and through African communities, health systems and governments, Amref Health Africa aims to close the gap that prevents people from accessing their basic right to health. Amref Health Africa is committed to improving the health of people in Africa by increasing sustainable health access to communities in Africa through solutions in human resources for health, health service delivery, and investments in health. Our Vision is Lasting Health Change in Africa.

Job Summary:   The Procurement assistant will support the procurement unit in its daily operations in order to realize the organizational strategic objectives.

Key Duties and Responsibilities

Coordination of Procurement Processes

*Receive all incoming requisitions and co-ordinate the flow in an effective and efficient manner using the laid down procedures.

*Follow up with suppliers on the sourcing process to ensure timely delivery to end user.

*Maintain an updated supplier’s database.

*Prepare Local Purchase Orders and send them to suppliers

Tender Processes

*Assist in preparation  of  tender  documents  and  soliciting  of tender/quotations.

*Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.

*Carry out analysis of quotations and prepare relevant reports.

Internal and External Relations

*Assist in fostering good business relationships between suppliers and internal

*Answer incoming queries regarding outstanding procurement requests.

*Preparing reports for the Tender Committee.

Contract Management

*Assist in managing contracts with suppliers of goods and services.

*Assist in risk analysis of contract conditions, costs and sub-contracts.

*Prepare donor reports on procurement matters.

Filing and Documentation    

*Responsible for filling registry of purchases related documents.

*Develop various reports as required by the department and users.

Tender Committee Reports

*Prepare monthly reports for tender committee approvals (through minutes and via emails).

*Preparation of RFQs and Quotations Analysis

*Prepare RFQs for PRs raised on a daily basis.

*Prepare quotations analysis for  quotations  received  for  Procurement Officer’s approval.

Taking of Evaluation Minutes and Tender Openings

*Prepare tender opening and evaluation minutes as assigned and ensure the participants duly sign them.

Disposal of Assets Reports    

*Prepare reports/minutes for disposal of used motor vehicles and assorted items as and when assigned.

Qualifications, Skills and Experience:

*Bachelor of Procurement and Logistics, Bachelor of Procurement and Supply Chain Management

(Member of Chartered Institute of Procurement and Supply (CIPS)

*Minimum of three (3) years’ experience in the procurement function.

*Procurement analysis.

*Supply chain management.

*Report writing.

*Excellent oral and written communication skills.

*Analytical and attention to details.

*Good coordination, problem solving and networking skills.

*Team player.

*Strong interpersonal skills.

*High integrity and honesty.

*Ability to work under minimal supervision.

*Ability to work under pressure.

*Hard working and result oriented.

*Ability to write clearly, concisely and in a logical manner.

How to Apply:

Interested? Please visit our website the link below to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience.

https://amref.org/job/procurement-assistant-3

Deadline: 19th February 2024

 

 

Administrative Program Manager at Christian Schools Owners’ Association (CSOA)

 Job Title: Administrative Program Manager

Organisation: Christian Schools Owners’ Association (CSOA)

Duty Station:  Kampala, Uganda

About US:

Christian Schools Owners’ Association (CSOA) serves Christian Schools. The vision is to build a Godly Nation.

Job Summary:

CSOA is looking for a highly qualified and dynamic Administrative Program Manager to support CSOA’s work across the country.

Key Functions:

*Coordinate and manage the work of CSOA across the country

*Be the key contact person for the association and all it’s work.

*Support to ensure that the CSOA offices are set up and are running/functional

*Run the day to day operations of the affairs of the association

*Be responsible for the growth of association and proper running of the association

*Work creatively to increase the finance and support based of the association both internally and externally.

*Support the association to achieve its goals and objectives

*Offer leadership to the team of staff, members and partners of CSOA.

Key Duties and Responsibilities:

Training:

*Plan and share a training and meeting calendar by consulting with members

*Equip the coordinators with specific skills so they can perform their functions

*Provide training attendance lists and share corresponding reports with partners

*Make recommendations on how to improve the events that have happened

*Document and announce the host venues and list of coordinators

*Ensure that members understand the vision and mission of the association.

Sustainability:  

*Ensure that members make the annual contributions to run the day to day work of the association

*Ensure that the subscriptions are paid to the right accounts and each level receives their contributions

*Work creatively to source funding to grow and support the association

*Propose and implement creative projects that sustain the work of the association

Working Structure:

*Ensure that every parish, sub-county and District have leaders and working committees.

*Ensure the members have identifiers – tools of work

*Ensure branding of the members

*Work with the leaders to evaluate the performance of the coordinators and make recommendations

Administration:

*Organize and coordinate meetings at national, regional, district and all levels

*Ensure that meetings happen, minutes are taken and shared

*Run the day to day office affairs of the associations

*Be the key contact person for the association with partners

*Represent the association in partner and stakeholder meetings including the ministry of education

*Provide weekly, monthly, quarterly, annual and seasonal-on-demand reports.

Finance:

*Ensure partners are invoiced and make payments

*Ensure keeping clean books of accounts and reporting

*Ensure CSOA leaders get their financial packages and on time.

*Write creative proposals to potential funders to source for funding

Field Work:

*Travel to the field to visit the coordinators and member schools

*Perform an M and E function and ensure data and reporting authenticity

*Ensure understanding of the member school needs and make recommendations to address those.

Qualifications, Skills and Experience:

The applicant should have relevant qualifications

How to Apply:

All candidates should send their applications with CVs via Email to: christianschoolsownersass@gmail.com

Deadline: 10th February, 2024

Probationer Police Constable (2500 No Experience O’ Level Jobs) at Uganda Police Force

 Job Title: Probationer Police Constable (2500 No Experience O’ Level Jobs)

Organisation: Uganda Police Force (UPF)

Duty Station: All Districts, Uganda

Ref: HRM/138/160/01/Vol.3/17

About UPF:

The Uganda Police Force (UPF) is the national police force of Uganda. The head of the Force is called the Inspector General of Police (IGP). The UPF is dedicated to ensuring the good governance of Uganda. That means they allow for the effective implementation of laws which control a state and provide for the security, prosperity and development of a nation.

Key Duties and Responsibilities:

*To enforce law and order.

*To protect life and property.

*To preserve law and order.

*To prevent and detect crime.

*Any other duties as assigned by the supervisor.

Qualifications, Skills and Experience:

*Must be a Ugandan citizen with a valid National ID (NIN).

*Must have no criminal record.

*Must possess a UCE certificate or its equivalent with at least four credits including English and math.

*Should be ready to undertake the requisite twelve (12) months Police basic Training

*Must be physically and medically fit.

*Ready to work for long hours and at times under difficult conditions.

*Should be ready to work in any part of the country.

*Possess good communication skills.

*Must not be a former or serving officer in any of the Forces.

*Age Limit: 18 – 23 Years

How to Apply:

All candidates should send their handwritten applications addressed to the IGP accompanied by certified copies of academic documents, photocopy of the National ID, ID of the previous schools attended, three (3) recent passport size photographs and recommendation letters from LCI, LCIII and RDC (from the respective districts of recruitment) in file folder which should be delivered to the Police District/ Divisional Headquarters

NB:

-Only shortlisted candidates shall be invited for interviews on dates to be communicated.

-Impersonation and presentation of any forged testimonials or any other forged documents shall lead to arrest and prosecution in courts of law.

-Appointment into the Uganda Police Force is after completion of the Police Initial Training.

-Female candidates are encouraged to apply.

Deadline: 18th February 2024