Project Officer Vacancy at Community Integrated Development Initiatives (CIDI) in Rakai Uganda

Job Title:  Project Officer

Organisation: Community Integrated Development Initiatives (CIDI)
Duty Station:  Rakai Uganda

About CIDI:
CIDI is a National NGO that coordinates and implements several projects in Uganda. CIDI works at the vanguard of rural development, marrying technical excellence, project management, and uncompromising customer service to facilitate rural development most complex problems. CIDI mainly deals in humanitarian support in the thematic areas of water and sanitation, Policy and advocacy, sustainable livelihood Agriculture, Health Promotion, human rights, peace and conflict resolution and has branches across the country.

Key Duties and Responsibilities:

-Be the Project officer and assist the Project Manager in the implementation of the CIDI Health HIV/AIDS sector.
-In close collaboration with the Project Manager assist the communities to identify key health care issues that they may take up with their nearest administrators/policy makers or at higher levels and to propose ways for action.
-Actively participate in the Identification and conduct of network activities with other health care promotion and advocacy bodies with the objective of learning and experience sharing, creating synergies, having CIDI position effectively represented and where applicable having a common voice
-Participate in the making of quarterly, midyear and end of year narrative and financial progress reports and also documentation of all project activities and meetings.
-Be actively involved in day to day resource mobilization activities e.g. proposal writing, to develop and expand the health sector and other potential areas that may be identified by CIDI from time to time.
-Perform any other duties as required by CIDI authorized officers in the furtherance of CIDI goals and objectives.

How to Apply:
All suitably qualified and interested candidates should hand deliver or send their applications with detailed updated CV together with copies of academic certificates recent passport photograph with at least 3 referees with day-time telephone number/email addresses to:
Human Resource Manager
Community Integrated Development Initiatives
P.O Box 692 Kampala, Uganda
Plot 2809 Tankhill Road Muyenga
Tel: 0414 510358

NB: Only shortlisted candidates will be contacted.

Deadline: Friday 13th December 2013.

Administrative Assistant Job Vacancy at Protecting Families against HIV/AIDS (PREFA) in Arua, Uganda

Job Title: Administrative Assistant
Organisation: Protecting Families against HIV/AIDS (PREFA)
Duty Station:  Arua, Uganda
Reports to: Project Coordinator
Gross Salary: UGX 14,621,640 pa

About PREFA:
Protecting Families against HIV/AIDS (PREFA) is an indigenous Ugandan Non-Governmental Organization (NGO) with a historical focus on Prevention of Mother-to-Child Transmission (PMTCT). In preparation for its three year CSF funded project, “Reduction of New HIV Infections through Enhanced Community Engagement in Combination HIV Prevention in Arua District.”

Job Summary: The Administrative Assistant will be responsible for providing administrative, logistical, human resource, finance and secretarial support to the PREFA-CSF office.

Key Duties & Responsibilities:
Well-maintained office premises, equipment and property of PREFA.
Good public relations with organizations’ clients and visitors.
Well-facilitated meetings, recorded minutes with clear action points.
Ensure that up to date PREFA procurement, human resource, vehicle and other policies and guidelines/ systems are available and regularly consulted by relevant officer at the district office.
Effective communication system with a display of key organizational documents at the reception.
Well maintained diary of appointments for the project coordinator.
Properly managed petty cash imprest with up-to-date books of accounts.
Offer safe custody of organizational assets including office stamps and other endorsing or authorizing instruments.
Offer support and advice to the project coordinator on administrative issues and human resource management.
Ensures that administrative policies, regulations, procedures and systems for effective management of PREFA CSF office are adhered to by all staff.
Coordinate the procurement and store systems of office items for the district office in accordance with the established policies and procedures.
Coordinate field trips and work schedules for both district office management and home to home teams to ensure effective and smooth running of PREFA core activities,
Act as secretary during the district office general staff and management meetings

Qualifications, Skills & Experience:
The applicant should possess a Bachelors Degree in Business Administration or Secretarial Management
At least three (3) years of progressively responsible administrative, finance and/or secretarial positions with demonstrable experience in procurement and stores management.
Experience working in an HIV/AIDS organization set up is an added advantage.
Good communication skills (oral and written).
Proficiency in Ms Office applications.

How to Apply:
All suitably qualified and interested applicants should send a letter of application, copies of testimonials and certificates, current Curriculum Vitae, telephone contact and three professional  referees. NB: Only short-listed candidates will be contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769, Kampala-Uganda

Deadline: Friday, 13th December, 2013

Project Secretary Job Vacancy at the Ministry of Education and Sports (MoES) in Kampala

Job Title: Project Secretary

Organization: Ministry of Education and Sports (MoES)
Duty Station: Kampala, Uganda
Reports to: Project Administrator

About Us:
The Government of The Republic of Uganda has received a loan from the African Development Fund to finance the Higher Education Science and Technology (HEST) project in Uganda. The principal objective of this project is to contribute to building Uganda’s human capital skills development capacity particularly in education, science and technology and to respond to labor market demands and spur productivity nationally.
It will also enhance access to HEST through rehabilitation and expansion of Science, Technology and Innovation (STI) learning facilities totaling 80,000 square meters in the six universities (Makerere University, Kyambogo University, Mbarara University of Science and Technology, Gulu University, Busitema University and Muni University) and two degree awarding institutions (Uganda Management Institute and Makerere University Business School). The Ministry of Education and Sports (MoES), as the Executing Agency, wishes to recruit suitable candidates for the following vacancies available under the Support to Higher Education, Science and Technology (HEST) – ADB V Project.

Key Duties and Responsibilities:

The Secretary will be maintaining all files and information of the project.
Handling typing and printing of documents.
Carrying out day-to-day office management routine duties.
Handling all communications between the offices and other relevant authorities.
Ensuring that all office equipment and asserts are well maintained.
Attending to visitors and direct them to the relevant authorities.
Accurately recording items in the mail in and mail out data and track the correspondences sent in and out of the project.
Promptly registering and classifying route incoming mails.
Ensuring telephone and email lines are in operational order and reporting any problems to the service providers and
Making office or external appointments for senior project staff as requested.
Perform other related job tasks as assigned by project administrator

Qualifications, Skills and Experience:

The applicant should possess a Degree in Secretarial Studies or related discipline.
Possession of good writing, presentation and communication skills.
Proven practical experience of at least three years in a reputable organization or institution.
Possess excellent computer skills and knowledge in Microsoft applications such as Ms Word, Excel and PowerPoint.
A Post graduate qualifications in Office Management and Secretarial Studies will be an added advantage.
Hold a high level of integrity and interpersonal skills.

How to Apply:
All application letters clearly marked “Application for the Post of ……………………… under HEST Project, which should also name three professional referees (and their email / day time telephone contacts), detailed CV with attached photocopies of relevant certificates / testimonials, and telephone contact, MUST be addressed and delivered to the address below;
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda
Only short listed candidates will be contacted and invited for interviews by phone or e-mail. All candidates must therefore, indicate their contact phone or e-mail addresses.

Deadline: 18th December, 2013 by 5:00 p.m