Job Title: Country Finance Manager
Employer: Agency for Technical Cooperation and Development (ACTED)
Duty Station: Kampala, Uganda
Application Deadline: 28th Feb 2015
Job Description:
Duties and Responsibilities:
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Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
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Verify and compile monthly accounts from each base;
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Actively communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
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Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;
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Open/close bank accounts on the authority of the General Delegate;
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Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
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Supervise the management of safes and cash: available amount, balance checks, security instructions;
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Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
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Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
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Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
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Ensure that procedures are adhered to in terms of contracts and payments;
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Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);
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Develop tables necessary for financial monitoring and for budget follow up within the mission;
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Analyse gaps between planned budgets and actual expenses;
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Anticipate financial risks;
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Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
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Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
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Develop budgets for project proposals according to project needs and Donor constraints;
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Draft financial reports (mid-term and final) respecting contractual deadlines;
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Guarantee the respect of Donor procedures for each financial contract.
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Update the organigramme and ToRs of the finance department according to the mission development;
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Manage the team and undertake appraisals of directly supervised colleagues;
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Ensure adequate training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
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Internal Procedures and Information Flows;
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Develop relevant management procedures within the team;
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Improve information flows within the department and with other departments and projects
Qualifications, Skills and Experience:
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The applicant should preferably hold a Master’s degree minimum in Finance or related area;
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Three or more years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
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Excellent financial and analytical skills;
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Possess excellent communication and drafting skills for effective reporting on programme financial performance;
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Possess the ability to manage a financial/monitoring team and demonstrate leadership;
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Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
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Ability to operate in a cross-cultural environment requiring flexibility;
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Familiarity with the aid system, and understanding of donor and governmental requirements;
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Prior knowledge of the region an asset;
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Fluency in English required - ability to communicate in local languages an asset;
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Computer literacy skills i.e. Ability to operate Microsoft Word, Excel and Project Management software
Terms and Conditions:
Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package
How to Apply:
All candidates are encouraged to send their cover letters, updated CVs, and three references to: jobs@acted.org. Please include Ref : CFM/UGA/SA in subject of E-mail.
Address to:
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
France
Fax. + 33 (0) 1 42 65 33 46
