Procurement Officer Job Vacancy at Makerere University in Kampala

Job Title: Procurement Officer (2)

Salary scale: M6

Reports to: Senior Procurement Officer
Role
To ensure proper management and value for money for procurements and disposals handled by the Sub PDUs in Constituent Colleges under delegated authority.

Duties.

(i)To provide technical advice and guidance to the Sub-Contracts Committee and the User Units in the College.

(ii)To provide Secretariat services to the Sub Contracts Committee.

(iii)To receive procurement requisition forms (PP Form 20) for micro procurements(ie not exceeding Shs.2 million) from User units in the College, solicit at least three quotations for each requisition, analyze them and prepare LPOs in favor of the firms with the best evaluated prices.

(iv)To receive procurement requisitions (PP Form 20) for macro procurements (ie above 2 millions) from User units in the College and prepare solicitation documents for procurements within the prescribed thresholds for the delegated authority.

(v)To issue the solicitation documents to bidders.

(vi)To receive and open the bids after closing the bid submission.

(vii)To nominate Evaluation teams, seek approval from the Sub-Contracts Committee and take the lead in evaluating bids for macro procurements.

(viii)To prepare Evaluation Reports and present them to the Sub- Contracts Committee for approval.

(ix)To prepare and distribute the Agenda for the Sub- Contracts Committee meetings.

(x)To write minutes of the Sub- Contracts Committee meetings.

(xi)To prepare the Best evaluated bidder notices and the Contracts Committee decisions.

(xii)To prepare and issue the local purchase orders (LPOs) and/or contracts after approval of the Evaluation Reports by the Sub- Contracts Committee.

(xiii)To prepare periodic reports on the procurements and disposals to
the Main Contracts Committee through the Main PDU.
Key outputs;
i)Procurement & disposal process properly managed
ii)Procurement and disposal records (files)
iii)Evaluation reports
iv) Local purchase orders and contract agreements
iv)Minutes of the Sub- Contract Committee meetings
v)Periodic reports on procurements and disposals for submission to the main Contracts Committee through the Main PDU on monthly basis.

Minimum Academic Qualifications Required
(i) At least a Bachelors degree (Honours) in procurement/purchasing or a related field
Other Requirements
(i) Must have minimum of two years working experience in procurement.
(ii) Familiarity with the Public procurement and disposal procedures.
(iii) Must be Computer literate

Tenure of appointment: Permanent terms of service.

Age limit: Applicants should not exceed 50 years of age

Applications should be delivered to the Employment Division Office Room 406, Top Floor, Main Building, Makerere University, and addressed to:
The Director
Human Resources
Kampala.
P.O. Box 7062
Closing Date: 5th - August - 2013