Job Title: Finance & Administrative Assistant
Employer: International NGO
Duty Station: Kampala, Uganda
Job Descriptions
Key Duties and Responsibilities:
• Offer administrative support in preparation for meetings, and other events, including compiling, and distributing materials and maintaining files.
• Responsible for overall office management: maintain stationery, cleaning services, security services, receive, store and maintain inventory of office supplies and equipment.
• Receives incoming letters and documents, organising and maintain files and records.
• Ensure that the asset register is updated regularly.
• Prepare and submit the payroll and monthly reconciliations.
• Ensure remittance of statutory deductions to the relevant authorities in a timely manner.
• Process approved requisitions, prepare purchase orders and send copies to vendors.
• Review requisitions orders to ensure accuracy and correct line item specifications.
• Carry out regular review of vendor’s accreditation.
• Enter the daily financial transactions into the computerized accounting system.
• Production of the monthly financial reports for Rural Development Programme.
• Prepare the monthly payroll and payment to creditors and maintain records relating to the same.
• Maintain and keep records of the petty cash and prepare monthly bank reconciliation reports.
• Perform any other duties and responsibilities as assigned by the supervisor.
Qualifications, Skills and Experience:
• The applicant should possess a bachelor’s degree in Finance, Accounting or Business Studies/Administration.
• The applicant must ideally be a Certified Public Accountant (at least level III) or equivalent.
• At least three years’ experience in an accounting role.
• Prior working experience of working with QuickBooks will be an added advantage
How to Apply:
All suitably qualified and interested candidates are invited to send their applications attaching updated curriculum vitae and copies of academic certificates along with the names and contacts of three referees. Female candidate are strongly encouraged to apply. The applications should be sent by either by post, courier, hand delivery or e-mail to the following address:
The Director,
Future Options Consulting Ltd,
4thFloor, Diamond Trust Building,
Kampala Road,
P.O. Box: 34934,
Kampala, Uganda.
Phone: 031 2265028/9, 0414-231204/206
Email:hr@futureoptionsug.com
Only shortlisted candidates will be contacted.
Deadline: 11th February 2014
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